Office Accountant

Job Title: Transportation Office Accountant (with Field Responsibilities)

Location: Panipat

Job Type: Full-Time

Reports To: Operations Manager / Finance Manager

Job Summary:

The Transportation Office Accountant is responsible for managing financial records, billing, and expense tracking for transportation operations. This role includes both office-based accounting duties and field visits to verify transactions, audit transport documents, and coordinate with drivers, vendors, and clients to ensure smooth financial operations.

Key Responsibilities:Office Duties:

• Prepare and maintain daily financial records, invoices, and receipts for transportation transactions.
• Manage accounts payable and receivable, ensuring timely payments to vendors and collection from clients.
• Reconcile bank statements, fuel expenses, and trip reports with accounting records.
• Prepare billing statements for each party and track pending payments.
• Maintain and update transport ledgers, fuel logs, and driver allowance sheets.
• Support in monthly financial reporting, GST filing, and expense forecasting.
• Work closely with the Operations and Dispatch teams to ensure cost accuracy for each trip.

Field Duties:

• Visit transport sites, loading/unloading points, or client locations to verify delivery documents and cross-check billing details.
• Conduct spot audits of vehicle expenses, fuel slips, and driver logs.
• Assist in cash handling and expense reimbursement during field operations.
• Coordinate with drivers and vendors to resolve any discrepancies in payments or receipts.
• Monitor vehicle trips and kilometre logs for cost efficiency and compliance.

Skills and Qualifications:

• Diploma or Bachelor’s degree in Accounting, Commerce, or Business Administration.
• 1–3 years of experience in transportation, logistics, or fleet accounting preferred.
• Strong knowledge of MS Excel and accounting software (e.g., Tally, QuickBooks, or Zoho Books).
• Excellent attention to detail and organizational skills.
• Ability to travel for field audits and verification visits.
• Strong communication and problem-solving skills.

Work Environment:

• Office Work: 70% (Accounting, billing, and documentation)
• Field Work: 30% (Trip verification, audits, and client/vendor visits)
• Occasional travel to branch offices, warehouses, or client sites as required.

Salary Range: [Add as per company policy]

Job Type: Permanent

Pay: ₹8,579.58 - ₹15,000.00 per month

Work Location: In person