663 Mom Jobs - Page 27

Job Description: You are Responsible for Coordination: Manage the logistics of training events, such as scheduling, venue arrangement, and material preparation. Execution: Oversee the delivery of programs, ensuring they are conducted as planned and that participants have a positive learning experience. Evaluation: Implement post-program assessments to measure learning outcomes and gather feedback for continuous improvement. Data Collection: Compile data on program participation, completion rates, and learner engagement. Analysis: Use analytics tools to interpret data, identifying trends, successes, and areas for enhancement. Reporting: Prepare reports that summarize program effectiveness, return on investment (ROI), and recommendations for future improvements. Stakeholder Engagement: Collaborate with various departments to understand training needs and ensure L&D programs are relevant and impactful. Budget Management: Assist in managing the L&D budget, ensuring cost-effective use of resources. Compliance: Ensure all training programs adhere to organizational policies and any relevant regulatory requirements. To succeed in this role you should have the following A degree in Education, Human Resources, or a related field. Proven experience in L&D, program management, or a similar role. Strong analytical and problem-solving skills, with the ability to interpret data and make informed decisions. Excellent communication and project management skills, with the capacity to work with diverse stakeholders. Familiarity with L&D software and analytics tools is advantageous. Mandatory Skills : G Suites, LMS, E learning Tools, Power BI

We are looking for a highly organized and proactive Personal Assistant to the COO, with a strong background in MIS reporting, project tracking, and administrative coordination. The ideal candidate will support day-to-day operations, help manage project-related data, and ensure smooth communication across departments in a fast-paced construction environment. Executive Support Manage and coordinate the COOs calendar, site visits, meetings, and travel plans. Act as a liaison between the COO and internal/external stakeholders including contractors, vendors, and consultants. Draft and manage emails, presentations, meeting notes, and reports. Maintain confidentiality and handle sensitive business information with discretion. Project Coordination & MIS Assist in tracking ongoing construction projects – timelines, progress reports, delays, and updates. Prepare and analyze MIS reports related to project status, budgets, material usage, and manpower deployment. Follow up with project managers, vendors, and contractors for timely updates and documentation. Consolidate and present project data for review meetings and reporting. Administrative & Office Support Maintain proper documentation of contracts, drawings, and project files. Draft agendas, take meeting minutes, and track follow-up action points. Coordinate internal approvals and procurement processes as required. Ensure timely communication and coordination between departments. Preferred Candidate Profile Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, or related field. 2–4 years of experience as a PA, preferably in real estate or construction. Strong command of MS Excel, PowerPoint, and project tracking tools. Excellent communication, coordination, and multitasking skills. High level of discretion, professionalism, and attention to detail. Ability to work independently and handle time-sensitive tasks efficiently.

Role & responsibilities Executive & Personal Support Manage daily calendar, appointments, and travel arrangements for the executive. Handle personal errands, household scheduling, and family coordination as required. Maintain discretion and confidentiality in all personal matters. Act as gatekeeperscreening calls, emails, and visitors. Business & Administrative Functions Prepare reports, minutes, presentations, and correspondence on behalf of the executive. Coordinate and organize board meetings, including drafting agendas and maintaining meeting records. Liaise with internal departments and external stakeholders on business matters. Conduct market research and prepare briefing documents for meetings. Interested candidate can share their CV to recruitment@gtgroup.in or Whatsapp @ 8925865862

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

What is the Role About? The Executive Assistant to founders provides executive, administrative, and development support to the Executive team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the founders (CEO, COO, CPO And CTO).The Executive Assistant serves as a liaison to the Board of Directors and senior management teams. What you'll do :- Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments and other administration related activities. Communicates with the general staff on the C-suite behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff. (See Management Support.) Assistant in booking for travel, meeting rooms Plays a role in Accounting/bookkeeping Maintain Client relations Design and maintain a filing system Organize meetings Keep records and tracks of meetings Arrange travel plans and plan events Prepare reports as per requirements Processing expense reports Take minutes of the meetings. What you'll bring :- Bachelors degree or equivalent experience with any domain Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 3-4 years of experience in the domain. Strong interpersonal skills and the ability to build relationships with stakeholders. Should be flexible in terms of time and ability to manage across India and US time Multi-tasking Proficiency in Windows, including MS Word, EXCEL and PowerPoint; data management systems and Calendar management. Ability to work independently and with professional discretion. Excellent writing, editing, grammatical, organizational, and research skills. Ability to work with a broad range of people. Excellent management, time-management, and problem-solving skills. Communication skills : Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to be redirected or handled in some other way. This involves the ability to quickly glean information from those demanding time from their boss. Time management : Anyone managing another person’s time, as executive assistants often do for their bosses, also need to be good at managing their own time. Trustworthiness : Executive assistants often have access to sensitive information, and the executives they work for need to trust them fully in order for them to be as efficient as possible at their jobs. Multitasking: Executive assistants are regularly handling more than one task at a time while keeping tabs on their bosses’ schedules and keeping them on track.

Key Accountabilities Domestic & Foreign travel arrangements, Guest House bookings and coordination. Arranging VC (Video Conference) & AC (Audio Conference) Room for Meetings. Management of Expense Vouchers of department employees. Visitor Management. Assisting the Dept. head in his day to day tasks. Scheduling meetings internally as well as external. Coordinating between the various departments and the Head for daily reports, follow ups needed by him. Keeping inventory of office stationary etc. Maintaining various MIS reports Help staff with Visiting Cards printing Required Experience Minimum 3-4 years of experience of working as Executive Assistant to Department Head Education & Preferred Qualifications Graduate Core Competencies Good communication skills Understanding of Microsoft Office Strong service orientation

Role & responsibilities Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence. Take dictation and transliterate accurately in shorthand and type professional letters, memos, and reports. Organize and maintain confidential documents and files. Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings. Follow up on pending matters with internal departments and external stakeholders. Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials. Handle all logistics and documentation required for meetings with naval authorities or shipyard teams. Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review. Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials. Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking. Ensure confidentiality and discretion in handling sensitive company and defense-related matters.

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Role & responsibilities ' Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD/JMD attention. Plan and maintain MDs /JMD calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings. Calendar Management: Effectively managing the MDs /JMD schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Project Support: Assisting the MD /JMD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Communication Handling: Acting as a primary point of contact between the MD /JMD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Good in handling social media accounts (LinkedIn, Facebook, Instagram, Twitter and other) posting etc. All administrational works like vendor management, Bills processing, payments and negotiation with vendors and all outside parties to smooth function of organization. Prepare and maintain companys catalogue, product catalogues along with other necessary details. Manage branding partners (consultants) of the company for branding strategies, corporate gifts, banners, posters etc. Align the company around the brands direction, choices and tactics. Provide daily agenda (meeting schedules, etc.) to MD/JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of MD/JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of MD/JMD Office, including gifts. Monitor market trends, research consumer markets and competitors activities. Oversee new and ongoing marketing and advertising activities. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 5+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.

Role: Executive Assistant Location: Hyderabad Duration: Full Time Mode: Work from Office - Raheja Mind Space ( Hitech City) Shift : US Shift - EST (NIGHT SHIFT) - 6:30 PM IST - 3:30 AM IST Job Description The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. Qualifications: Experience in one or more of following is desirable Office adminstration, HR activities etc. Experience / deep interest in technology and willingness to learn Should like working in a fast-paced environment Proficiency in MS Office - Excel, Word, Powerpoint Extremely meticulous. Attention to detail is very critical Excellent verbal and documentation communication skills. Some scheduled travel is involved - exhibitions, employee meet, cutomer meet. Responsibilities: Business Coordination: Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc. Close interactions with Business Unit Leads for the operations and business profitability reports & meetings Work closely with the management team and help compiling various business reports. Assist in setting up additional companies and Offices registrations, certifications, working locations, diversity certifications, legal requirements, etc. Office & Operation Management including travel & office infrastructure arrangements etc. Assisting Prisedent Calendar Management Recording the Minutes of the Meetings and following up Preparation for the business meetings Gathering data to prepare for the meetings Travel arrangements Maintain confidentiality Write content for various publications and platforms. Diplomatic in dealing with others while upfront when communicating with Prisedent Assist in upholding the values and mission of the company Employee & Business Communication: Creating innovative and customized programs for enhancing relationship and business with staff and contractors Make efforts towards employer branding and high retention Various Contract administration & management e.g. with employees, clients, suppliers, etc. Communicate with various outside entities for the legal matters including attorneys Corporate communication Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to support our Director. The ideal candidate will manage a variety of administrative, organizational, and personal tasks to ensure the Directors time is effectively allocated and goals are efficiently achieved. Key Responsibilities: Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare reports, presentations, correspondence, and meeting minutes on behalf of the Director. Screen and manage phone calls, emails, and other communications. Handle confidential information with discretion and maintain strict confidentiality at all times. Conduct research and compile data to support decision-making and strategic planning. Manage expenses, reimbursements, and other financial records for the Director. Assist with errands and tasks as needed to ensure smooth day-to-day operations. Qualifications: Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives. Excellent organizational and time management skills. Outstanding communication and interpersonal abilities. High level of discretion and professionalism. Ability to multitask and work under pressure in a fast-paced environment. Bachelor"s degree preferred.