Junior Officer- Airside Operations

Purpose/Objective

Team Member - ADP/AVP supports the basic administration and control of Airside Drivers Permits (ADP) and Airside Vehicle Permits (AVP). This entry-level role focuses on performing fundamental tasks related to permit processing, maintaining documentation, and providing basic administrative support. The role is designed to offer foundational experience in permit management and compliance within an airport setting.

Key Responsibilities of Role

Assist in Simple Permit Issuance Tasks: Carry out basic administrative tasks such as collecting application forms, verifying that all required documents are submitted, and logging details into the permit management system. Provide initial guidance to applicants on the steps required for obtaining or renewing permits, ensuring they follow the correct process. Perform Initial Vehicle Checks: Conduct preliminary inspections of vehicles and equipment to ensure they are ready for formal safety and compliance checks by the Executive. Record any obvious issues or safety concerns during the initial inspection and forward these findings to the Executive or Lead for further review. Support in Record Maintenance: Assist in filing and organizing records related to ADP/AVP issuances and renewals, ensuring documents are stored in an orderly and easily retrievable manner. Perform routine data entry tasks to update permit records in the system, ensuring all information is accurate and up to date. Coordinate Communication with Applicants: Act as a point of contact for applicants, answering basic questions about the ADP/AVP process and directing them to the appropriate personnel for more complex inquiries. Ensure applicants are informed of any necessary steps they need to complete and help them with submitting their documents on time. Support Vehicle Permit Compliance Checks: Assist the Executive in carrying out vehicle permit compliance checks by preparing inspection reports and organizing inspection schedules. Ensure that vehicles awaiting permits are parked in designated areas and ready for further inspection or clearance as needed. Assist in Day-to-Day Administrative Functions: Provide administrative support for the daily operations of the ADP/AVP section, including handling incoming requests, maintaining office supplies, and preparing routine reports. Help with general office tasks such as scanning, photocopying, and organizing documents related to permit issuance and compliance. Key Stakeholders - Internal: Head - Aero Operations Permit Management Team Compliance and Regulatory Teams Administrative Staff Supervisory and Executive Staff Key Stakeholders - External: Airlines Ground Handling Agencies Airside Vehicle Operators Permit Holders and Applicants Air Traffic Control (ATC) Local Municipal Authorities

Technical Competencies

Airside Permit Administration-AAHL,Documentation and Reporting-AAHL,Incident Management-AAHL,Legal Compliance-AAHL,Regulatory Compliance-AAHL,Resource Allocation and Optimization-AAHL,Risk Management-AAHL,Safety and Security Compliance-AAHL,Vehicle and Equipment Inspection-AAHL

Qualifications and Experience

Educational Qualification: Bachelor’s degree in Aviation Management, Business Administration, Logistics, or a related field. Work Experience: 1-2 years experience in permit administration or airport operations. Previous experience in administrative or office support roles is a plus. Preferred experience/ knowledge: Car series B, Part I Aerodrome Design and operations, and Part III Heliports Car Series X, Runway safety Programmes ICAO Annex 11, Annex 14 Valid driving license