Junior Executive- Accounts & Finance

Key Responsibilities

Bill Processing

• Review and verify invoices received from vendors and suppliers.
• Ensure that the invoices align with the purchase orders, delivery receipts, and contractual terms.
• Process bills in the company’s accounting system on time to maintain accurate financial records.
• Verify the accuracy of tax calculations and apply the correct GST rates where applicable.
  

Accounts Reconciliation

• Reconcile supplier statements and resolve discrepancies, ensuring timely payments to vendors.
• Ensure all bills are matched with goods receipt notes (GRNs) and purchase orders (POs).
  

Vendor Interaction

• Maintain communication with suppliers regarding outstanding payments, invoices, and discrepancies.
• Ensure proper documentation and records are kept for all transactions.
  

Data Entry And Documentation

• Maintain accurate records of bills and payments in the company’s accounting software or ERP system.
• Prepare monthly, quarterly, or annual reports on bill booking, outstanding payments, and other related metrics.
• Ensure the filing and storage of bills and related documents for future reference and audits.
  

GST Compliance

• Ensure all invoices are compliant with GST regulations.
• Submit necessary documentation for GST returns and assist the tax department when required.
  

Payment Processing

• Coordinate with the finance team to ensure timely payment to vendors.
• Process payment requests, check for correct authorization, and ensure payments are made within the set timelines.
  

Reporting

• Prepare and submit reports related to accounts payable, including outstanding bills, overdue payments, and reconciliations.
• Assist in audits and provide necessary documentation and information when required.
  

Support To Finance Team

• Assist the finance team with other tasks like budgeting, cost analysis, and financial reporting.
• Support the accounts payable team with month-end and year-end closing processes.
  

Key Skills Required

• Knowledge of Accounting: Understanding of basic accounting principles and practices.
• GST Knowledge: Familiarity with Goods and Services Tax (GST) regulations and compliance.
• ERP / Accounting Software: Experience working with ERP systems (e.g., SAP Business One) for invoice processing and bill booking.
• Attention to Detail: High level of accuracy and attention to detail in invoice processing and record-keeping.
• Communication Skills: Ability to communicate effectively with vendors and internal teams.
• Problem-Solving Skills: Strong ability to resolve billing issues, discrepancies, and vendor queries.
• Time Management: Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
  

Educational Qualifications

• Bachelor’s degree in Commerce (B.Com) or equivalent.
• Additional qualifications like a diploma in Accounting or Finance are a plus