Job Opportunity - Business Coordinator - Navi Mumbai.

Job Title: Executive Assistant to VP - MEP.

Base Location: Juinagar, Navi Mumbai. (Regional Office)

Job Summary:

We are looking for a dynamic and detail-oriented Business Coordinator to support the Vice President MEP in driving operational efficiency and business coordination across projects. The role involves calendar management, internal and external communication, data handling, and cross-functional coordination. The ideal candidate will be organized, proactive, and capable of working in a fast-paced real estate and construction environment.

Key Responsibilities:

• Provide end-to-end business and administrative support to the VP MEP, enabling seamless daily operations.
• Coordinate and manage schedules, calendar invites, meetings, travel arrangements, and logistics.
• Prepare reports, presentations and correspondence; ensure timely follow-ups on key action points.
• Liaise between internal teams, consultants, and external vendors to ensure timely flow of information.
• Track departmental progress, maintain project trackers, and support with documentation and record-keeping.
• Organize review meetings, project updates, and key stakeholder engagements.
• Support in preparing data for business reviews, budgeting, and strategic planning.
• Ensure all communication and documentation is handled with the highest level of professionalism and confidentiality.
  

Requirements:

• 3-6 years of experience in a business coordination, executive assistant, or project support role. Strong organizational and multitasking skills, with a structured and detail oriented approach.
• Excellent communication and interpersonal skills to manage relationships across levels.
• Proficiency in MS Office (Excel, PowerPoint, Outlook), Google Suite, and collaborative tools.
• Ability to prioritize work and manage multiple tasks under tight deadlines.
• Professional demeanor with discretion in handling sensitive and confidential matters.

Preferred Skills:

• Prior experience in the real estate, construction, or infrastructure sectors.
• Exposure to project management principles and construction workflows, especially in MEP.

Interested candidates may apply with the updated CV to jesmin.pappachan@panchshil.com