Inventory Executive

Primary Responsibilities: 1. Inventory Management Monitor and maintain inventory levels of HVAC raw materials, consumables, spare parts, and finished goods. Update stock records daily using inventory management software (e.g., Tally, SAP, or ERP systems). Perform regular stock checks and reconcile physical stock with system records. 2. Material Receipt & Issuance Receive incoming goods; verify quantity and quality against purchase orders and delivery challans. Prepare Goods Receipt Notes (GRN) and update stock registers. Issue materials and spare parts to production, service, and project teams based on material requisition slips (MRS). 3. Stock Audits & Reporting Conduct periodic cycle counts and support internal/external stock audits. Identify and report discrepancies such as damage, shortages, or expired materials. Maintain accurate documentation for audits and compliance purposes. 4. Documentation & Recordkeeping Maintain records of inward and outward inventory transactions. File and archive delivery challans, GRNs, gate passes, and stock issue reports. Prepare daily/weekly/monthly inventory status and consumption reports for management. 5. Coordination & Communication Coordinate with purchase, production, service, and accounts departments for stock planning and issue resolution. Liaise with suppliers and transporters regarding delivery timelines and shortages. 6. Inventory Optimization Monitor slow-moving and non-moving inventory and escalate to the manager for disposal or reallocation. Suggest reorder levels and safety stock levels based on consumption patterns and lead times. 7. Safety & Compliance Ensure proper labeling, stacking, and safe handling of HVAC components (e.g., compressors, coils, refrigerants). Follow company safety procedures and material handling guidelines. Maintain cleanliness and orderliness of the store area. Key Skills Required: Working knowledge of HVAC components and spare parts Familiarity with inventory software and MS Excel Good organizational and recordkeeping skills Attention to detail and accuracy Basic knowledge of store safety practices and stock auditing