Import Documentation Executive

About Us:

We are a leading supplier of garment machinery with strong domestic and international trade operations.
Our business involves regular import of goods from multiple countries, and we are seeking a detail-oriented Import Documentation Executive to manage and streamline our import process.

Key Responsibilities:

• Documentation Preparation & Verification
• Prepare accurate Commercial Invoices, Packing Lists, and any required declarations.
• Verify supplier documents for compliance with import regulations.
• Ensure HS codes, product descriptions, and values are correct.
• Customs & Clearance Coordination
• Liaise with CHA (Custom House Agents) and clearing agents for smooth customs clearance.
• Ensure timely submission of documents to customs and other authorities.
• Resolve any queries or discrepancies raised by customs officials.
• Shipment Tracking & Reporting
• Monitor shipment schedules and track cargo status with freight forwarders.
• Maintain updated records of shipment ETAs, delays, and delivery schedules.
• Prepare periodic reports for management on import status.
• Compliance & Record Keeping
• Maintain all import-related documents as per statutory requirements.
• Ensure compliance with DGFT, Customs, and other regulatory bodies.
• Update internal systems and archives with accurate data.
• Internal & External Coordination
• Communicate with suppliers, logistics providers, and internal teams.
• Support finance department with documentation for bill of entry, duty payment, and bank remittances.
• Assist in resolving disputes or shipment-related issues.

Qualifications & Skills:

• Graduate in Commerce / Business Administration / Logistics or related field.
• 2–5 years experience in import documentation and customs clearance.
• Knowledge of Incoterms, HS codes, and international trade documentation.
• Strong coordination and follow-up skills.
• Proficiency in MS Excel, Word, and Email correspondence.
• Good written and verbal communication skills in English & Hindi.
• Ability to work under tight deadlines and handle multiple shipments simultaneously.

Benefits:

• Competitive salary (as per industry standards).
• Exposure to international trade operations.
• Friendly and supportive work environment.
• Opportunities for skill development in logistics and supply chain management.

How to Apply:
Send your updated resume to hr@grouphac.com & tech@grouphac.com with the subject line: Application – Import Documentation Executive.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person