HR Statutory Compliance

Role & responsibilities

Key Responsibilities

1. Handling Statutory Compliances

   :
• Coordinate with PF & ESIC consultants for profile creation, challan validation processing, DOE, KYC, Joint Declarations, claims (Withdrawal/Advance/Transfer/Death Claims), Aadhaar Verification, dispute settlements if any and return filings.
• Guide and resolve employee queries related to PF & ESIC.
• Regularly audit PF UAN and ESIC records to identify and mitigate risks.
• Coordinate with statutory consultants for remittances, licenses registration or renewals, and returns under applicable Labour Acts such as- P.Tax, LWF, S&E, MW etc.
• Ensure compliance with statutory registers, forms, reports, and muster rolls.
• Create and Maintain compliance calendar.
• Fixing of Annual holiday calendar with reference to S&E guidelines, GOs and NFH rules.
• Lead special projects, including planning, execution, and system automation.

2. Handling Labour Compliance

   :
• Ensure placement of updated and relevant forms, notices, notifications & abstracts across Pan-India office premises under Abstract to Display and other statutory requirements.
• Coordinate Labour Officer visits, inspections, notices and disputes with necessary investigations, findings, action plan and execution for amicable closure with respective labour boards.

3. Risks Register and Compliance Certificate

   :
• Perform monthly internal audits on statutory & labour compliance matters.
• Develop and execute action plans to mitigate risks.
• Quarterly Preparation & Submission of Risk Register and Compliance Certificate to the company secretary team.

4. HR Audits

   :
• Support HR audits related to compliance activities.
• Work with various stakeholders to conduct necessary investigations and derive inferences.
• Design and implement corrective actions, measuring effectiveness periodically.

In-Depth knowledge of applicable Labour Acts and activities:

• Employees Provident Fund and Miscellaneous Provisions Act

  PF UAN Creation, Returns, Challans, Employer Approvals, KYC and Joint Declarations, claim support etc.; Employee awareness communications.

• Employees State Insurance Corporation Act

  - Registration of sub codes, monthly enrolment of IPs, Claims etc; Employee awareness communications.

• The Labour Welfare Fund Act

  (State Wise) Remittance, registers, periodic updating of contribution rate to payroll & accounts.

• Trades on Professions and Callings

  (State wise) – Registration, Renewal, Returns – EC & RC, remittance, periodic updating of contribution rate to payroll & accounts.

• Trade License

  – Registration & renewals remittance.

• The Shops and Establishment Act

  (State wise) - Registration, Amendments, Returns, Renewal, registers.

• The Maternity Benefit Act

  – Returns and Registers.

• The Employee’s compensation Act

  – Returns and registers.

• Payment of Bonus Act

  - Returns and registers.

• Subsistence Allowance

  - Returns and registers.

• CLRA

  – Registration, Renewal, Registers and Returns

• The Industrial Establishment (Conferment of permanent status to workmen) Act

  – Returns and Registers.

• The Industrial Establishment (National and Festival Holidays) Act

  - Returns and Registers.

• The Equal Remuneration Act

  - Returns and Registers.

• The Payment of Gratuity

  - Returns and Registers, audit for timely disbursal of benefits, support for demised cases.

• The Payment of Bonus

  - Returns and Registers.

• The Minimum Wages

  - Returns and Registers, periodic updating of wage rate state wise to payroll team.

• The Payment of Wages

  - Returns and Registers.

• Sexual Harassment of Women at Workplace

  – Returns and Registers, POSH convenor, IC committee – renewal and new appointments, scheduling training sessions through internal/external sources, awareness employee communications.

Preferred candidate profile

• Candidate must be having at least 4-6 yrs of core experience only in Statutory & labour compliance domain
• Good communication
• Strong skills in drafting
• Hands on experience in MS office
• Field Experience
• Education - MBA in HR or Graduate with Courses in Labour Compliance