HR Operation - Manufacturing Industry - Male Candidate Only

Role Summary

end-to-end payroll processing, statutory compliance, and flawless execution of HR policies

Key Responsibilities

1. End-to-End Payroll Management (Primary Focus)

• Input Management:

  Collect, validate, and process all monthly payroll inputs, including

  attendance records, leave details (LWP/LOP), overtime, incentives, bonuses, and reimbursements

  .

• Processing & Calculation:

  Execute the

  end-to-end payroll cycle

  , ensuring accurate calculation of Gross Pay, statutory and non-statutory deductions, and Net Payable salary.

• Disbursement & Reporting:

  Coordinate with Finance for

  timely salary disbursement

  and manage the preparation of bank advice/statements.

• Compliance & Remittance:

  Ensure all payroll-related statutory contributions and remittances (

  TDS, PF, ESI, Professional Tax

  ) are calculated correctly, deducted, and deposited with the respective government authorities on time.

• F&F Settlement:

  Manage the calculation and coordination of the

  Full and Final (F&F) settlement

  process, along with all related documentation, for exiting employees.

• Query Resolution:

  Handle and resolve all employee queries related to salary, deductions, and payslips with professionalism and transparency.

2. Recruitment & Onboarding Administration

• Interview Logistics:

  Coordinate interview schedules with internal stakeholders (HODs/TA team) and candidates, including scheduling of technical/aptitude tests (Excel Test, Word Test, etc.).

• Pre-Employment Checks:

  Initiate and follow up on the

  Background Verification (BGC)

  process for all selected candidates.

• Offer & Joining Formalities:

  Prepare and issue all pre-employment documents, including

  Offer Letters

  and

  Appointment Letters

  .

• Onboarding Setup:

  Manage the entire physical and systemic setup for new joiners, including:
• Arranging the

  Welcome Kit

  (Bank forms, Stationery, Food Coupons).
• Coordinating for

  Sim Card, ID Card, Desktop/Laptop, email IDs

  , and seating arrangements.
• Creating and maintaining

  Employee Files

  (hard and soft copies).

• Induction & Orientation:

  Conduct employee orientation, manage the coordination for the orientation plan/training programs, and facilitate the

  onboarding of employees in Spine HRMS

  .

• Post-Onboarding:

  Inform other branches for the

  activation of employee codes

  and send scanned documents of other branch employees to branch HR.

3. Documentation, Policy & Statutory Compliance

• Policy Implementation:

  Assist in the

  policy making and implementation

  process. Draft and implement changes in existing Policies or

  SOP's related to HR Operations

  as needed.

• Legal Documentation:

  Create and customize various employee documents, including

  Confirmation Letters, employee agreements, warnings, and Memo letters

  .

• JD & Performance:

  Manage the and handle the documentation for the

  review of employee performance

  (confirmation or extension of probation).

• Statutory Compliance:

  Ensure overall

  Statutory compliance

  with all labour-related activities and timely submissions.

4. Employee Relations & Welfare.

• Communication:

  Communicate with HODs to gather working information and coordinate with existing/new employees for

  surveys/complaints

  .

• Grievance & Conflict:

  Coordinate with management regarding any

  employee grievances

  and their solutions. Provide mediation or

  conflict resolution support

  when necessary.

• Engagement:

  Plan and execute various

  employee engagement activities

  within the allocated budget, and encourage

  team building

  .

• Attendance & Discipline:

  Monitor employee

  attendance on a weekly basis

  and issue letters for any indisciplinary behaviour.

5. Benefits & Administration.

• Insurance Management:

  Handle end-to-end administration of employee insurance, including

  claims settlement, renewal negotiation, member addition, and deletion

  .

• Outstation Coordination:

  Follow up with the Admin team for the stay/guest house arrangements of outstation employees.

Qualifications and Skills

• Education:

  Bachelor's degree in Human Resources, Business Administration, or a related field.

• Experience:

  8-15 years of experience in HR Operations, with demonstrated expertise in

  payroll management

  .

• Technical Skills:

  High proficiency in

  MS Office Suite (especially advanced Excel for payroll reporting/validation)

  . Experience with

  HRMS/HRIS systems

  is mandatory.

• Core Competencies:

  Strong knowledge of

  Statutory Compliance (PF, ESI, TDS, Labour Laws)

  , exceptional

  attention to detail

  , strong written and verbal communication, and proven capability in maintaining

  confidentiality

  .