HR Executive (Payroll)

JOB DESCRIPTION – HR Executive (Payroll)

COMPANY- Sea Blue Shipyard Ltd ( Group Company of Prabhu Steels)

Department: Human Resources
Location: Puthuvyppu, Kochi
Experience: 2–5 years (Manufacturing / Industrial payroll preferred)
Reports to: HR Manager / HR Head

Contact No/Whatsapp: 8086004484

Email -hrm@prabhusteels.com

Position Overview

The HR Executive – Payroll is responsible for accurate and timely processing of monthly payroll for staff and contract workers in a manufacturing environment. The role ensures compliance with statutory requirements, maintains employee records, coordinates with production/operations teams, and supports HR administrative activities related to wages, attendance, and employee settlements.

Key Responsibilities1. Payroll Processing

• Prepare and process monthly payroll for staff, workers, and contract employees.
• Verify attendance, overtime, shift allowances, leave records, and production-linked incentives.
• Ensure accurate calculation of wages, deductions (PF, ESI, PT, LWF), arrears, and reimbursements.
• Manage salary changes due to increments, transfers, promotions, and shift changes.

2. Attendance & Time Office Management

• Reconcile biometric/attendance system data and resolve discrepancies.
• Coordinate with production supervisors to validate overtime and shift records.
• Maintain updated leave and attendance MIS.

3. Statutory Compliance

• Ensure compliance with PF, ESI, Bonus Act, Gratuity Act, Minimum Wages, Shops & Establishment Act, and Factory Act-related requirements.
• Prepare monthly PF/ESI challans and ensure timely filing.
• Handle statutory inspections, documentation, and audits.

4. Employee Records & Documentation

• Maintain accurate employee master data—personal details, bank details, salary structure, and documents.
• Ensure proper filing of onboarding, confirmation, increment, transfer, and separation documents.

5. Salary Disbursement & Queries

• Coordinate with Finance for salary disbursement and payroll reconciliation.
• Handle employee queries related to salary, deductions, PF/ESI, and leave.
• Issue salary slips, Form 16, and required certificates.

6. Full & Final Settlement

• Prepare and process F&F settlements including notice pay, leave encashment, gratuity calculation, and recovery.
• Ensure timely clearance and documentation for resigned employees.

7. HR MIS & Reporting

• Prepare monthly payroll MIS including manpower cost, overtime analysis, absenteeism, and headcount.
• Generate reports required by management and statutory bodies.

Skills & Competencies

• Strong knowledge of payroll processes and statutory labor laws.
• Experience in manufacturing HR/payroll (preferred).
• Proficiency in payroll software, MS Excel, and attendance systems.
• High accuracy, confidentiality, and attention to detail.
• Good communication and coordination skills.

Qualification

• Bachelor’s degree in HR/Commerce/Management.
• MBA/PGDM in HR (preferred).
• Training or certification in payroll/statutory compliance is an added advantage.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person