HR Admin

PSG Software Technologies

Facility Management

• You will be responsible for ensuring that the office premises are well-maintained and organized.
• Maintain and monitor office inventory, including office supplies and equipment.
• Coordinate with the Central Purchase Department for the purchase of new IT peripherals.
• Coordinate with the Maintenance department for maintenance-related works.
• Coordinate with Central IT for Internet, LAN, VPN, Server / System-related issues.
• Order and restock supplies as necessary.
• Take complete ownership of the Admin Department.
• Coordinate with vendors and service providers as needed.
• HR calendar, Interview calendar, and Meeting Management.
• Work closely with the executive(s) to proactively manage their calendars on an ongoing basis and help ensure they’re using their time as effectively as possible, including focusing primarily on top priorities and minimizing distractions.
• Manage executive requests to schedule 1:1s, team meetings, departmental or company all-hands, and other meetings.
• Field incoming meeting requests, including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining the most appropriate meeting time allocations.

Communication

• Serve as a point of contact between employees, vendors, and management.
• Manage office communications, including emails, phone calls, and in-person inquiries.

Meeting and Event Coordination

• Schedule and coordinate meetings, appointments, and events.
• Ensure all the requirements for food/technology or other nature is arranged by working with the right team/ vendor.

Human Resources Support

• Support/Involve in the Interview/Onboarding / Off-Boarding / Exit Interview Process.
• Assist in conducting Employee engagement & fun activities in the office.
• Support team during recruiting drives in the office with logistics.
• Report any employee incidents in a quick manner to the HR team.
• Other Projects and Duties as Assigned
• Support various projects and initiatives as needed.
• Assist in research, data analysis, and report preparation.

Bills/Petty cash / Operational Expenses:

• Managing bills, petty cash, and operational expenses while coordinating with the finance department is essential for maintaining accurate financial records and ensuring smooth operations.
• Prepare expense reports related to Accounts and Finance.

Filing and Record Management:

• Organizing and maintaining both digital and physical records, ensuring that documents are easily accessible when needed.

Education

Bachelor's degree in business administration, management, or a related field (or equivalent work experience.

Experience

• 4+ years of experience in office management or a similar role. Knowledge, Ability & Skills
• Excellent organizational and multitasking skills. Strong communication and interpersonal abilities.
• Strong knowledge of Microsoft Word/Google Docs and Excel/Google Sheets
• Problem-solving skills and attention to detail.
• Leadership and team management capabilities.
• Familiarity with health and safety regulations is a plus.
• Comfortable working in an agile environment.
• A cheerful personality that is excited to help.

Job Type

Benefits

• Flexible schedule
• Paid sick time
• Paid time off

Schedule

• Day shift
• Morning shift

Ability to commute/relocate

• Peelamedu, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Experience

• Must have prior experience in handling Purchase, Finance, Accounts, Central IT, Maintenance, and Housekeeping departments.
• Total work: 4 years (Required)
• Office Administration: 3 years (Required)
• IT Recruitment: 2 years (Required)

Language

• English (Required)
• Malayalam (Preferred)

Work Location