HR & Admin Executive

Job Title:

Location:

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Experience:

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Candidate Background:

We are looking for an HR & Admin Executive to ensure smooth daily office operations, manage payroll and petty cash, oversee employee engagement activities, and handle all HR and administrative functions. The ideal candidate will have excellent organizational skills, multitasking ability, and a people-first approach to create a positive and productive workplace.

Key Responsibilities:

Administrative Duties:

• Procurement & Inventory Management:
• Purchase and manage monthly office supplies (stationery, pantry items, and other essentials).
• Maintain and update inventory records to prevent shortages.
• Petty Cash Management:
• Track, record, and reconcile petty cash expenses.
• Ensure timely submission of expense reports and receipts.
• Office Maintenance:
• Coordinate with vendors and service providers for office repairs, maintenance, and IT support.
• Oversee housekeeping and ensure the office is organized, clean, and operational.
• Document Management:
• Maintain and organize employee files, contracts, and office documentation.

HR Duties:

• Payroll Management:
• Process staff salaries accurately, ensuring statutory compliance.
• Address payroll-related queries from employees.
• Staff Management:
• Monitor attendance, leaves, and performance records.
• Resolve workplace concerns and grievances professionally.
• Employee Engagement:
• Organize weekly activities to boost morale (team lunches, games, workshops).
• Plan monthly events like birthdays, festivals, and other special occasions.
• Recruitment Assistance:
• Support in shortlisting, scheduling interviews, and onboarding new hires.
• Policy Implementation:
• Ensure compliance with company policies.
• Suggest and implement improvements in office and HR processes.

Skills and Qualifications:

• Educational Background: Bachelor’s degree in Business Administration, HR, or a related field.
• Experience: 6months - 1 years in administrative and HR roles.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with payroll software and HR systems is a plus.
• Soft Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Problem-solving and conflict resolution capabilities.

Key Attributes:

• Proactive attitude with keen attention to detail.
• Ability to handle confidential information with discretion.
• Team player who collaborates effectively across departments.

Interested candidates can share your CV at talent@agentc.global