HR & Admin Assistant ( Hospital)

HR & Admin Assistant – Roles and Responsibilities (Hospital)

Human Resource Responsibilities

• Assist in the recruitment process by sourcing candidates, scheduling interviews, and coordinating with hiring managers.
• Support onboarding activities including documentation, ID card creation, orientation, and joining formalities.
• Maintain employee records such as attendance, leave management, personal files, and contract renewals.
• Handle staff queries regarding HR policies, leaves, payroll inputs, and hospital rules.
• Coordinate training programs, CME sessions, and mandatory hospital workshops.
• Assist with performance appraisal documentation and data collection.
• Ensure compliance with hospital HR policies, HR audits, and statutory requirements.
• Support employee engagement activities, celebrations, and internal communication.

Administrative Responsibilities

• Maintain smooth day-to-day operations of the hospital administrative department.
• Support front office operations, visitor management, and documentation.
• Manage inventory of office supplies, stationery, and administrative materials.
• Assist in handling vendor coordination, purchase follow-ups, and service providers.
• Prepare reports, letters, notices, circulars, and maintain proper filing.
• Help in scheduling meetings, preparing minutes, and following up on action points.
• Coordinate with different departments such as nursing, billing, IT, housekeeping, and maintenance.
• Handle billing of outsourced staff, housekeeping staff attendance, and vendor payments (where applicable).
• Ensure cleanliness, safety protocols, and administrative compliance are followed within the hospital.

General Responsibilities

• Maintain confidentiality of patient and staff information.
• Support hospital management in audits (NABH, internal audits, etc.).
• Assist in grievance handling of employees and escalate issues as needed.
• Provide administrative support to senior management and HR department.
• Ensure timely communication and smooth workflow across all hospital units.

Salary Upto : 50k to 55k

Location : Mumbai ( Malad East)