Head - Techno Commercial

Purpose/Objective

Lead site-level procurement, stores, inventory and logistics for site; Provide Techno-Commercial support to various operational and functional areas of the site, in line with business objectives and Techno-Commercial function operating model

Key Responsibilities of Role

Strategy, Planning, SOP and Guidelines Techno-commercial Strategy, Planning and Roadmap - Formulate the Techno-Commercial plan at Site level basis BU strategy (defined by BU TC Head) and guidelines from CPO - Design the Site Techno-Commercial function structure while ensuring overall alignment with the operating model, group organization design principles and site requirements Techno-Commercial Strategic Initiatives - Identify key strategic initiatives for Techno-Commercial function for Site specific requirements - Implement and roll-out strategic initiatives (Group wide and site specific) at the site as per plan; Provide an update on the implementation status to relevant stakeholders (BU TC Head/ CPO) Techno-Commercial Standard Operating Procedures (SOPs), Guidelines/ Policies Formulation - Ensure the implementation of Techno-Commercial SOPs and ensure process compliance at Site level in line with Group philosophy and established business protocols Technology and IT Enablement Technology & Automation Framework Design - Identify technology enablement/ automation requirements for Techno-commercial processes specific to the site - Ensure alignment of the site-specific applications with relevant Group policies & guidelines Implementation and roll-out of IT initiatives - Drive development / up-gradation and implementation of Site-specific Techno-Commercial IT applications and platforms - Work closely with BU TC Head to find standard technology solutions to procurement processes common across all BUs/ Sites Core Procurement Activities Category Analysis - Drive and oversee creation of procurement plan for all categories at site level depending on long term procurement strategy - Approve the sourcing channel and plan for site specific CapEx/ OpEx & Services [including ARCs] 1. Lead the strategic sourcing process for site-specific CapEx, OpEx & Services; Provide oversight and guidance as required for: Strategic Sourcing for CapEx, OpEx, Bulk material & Services - Selection of bidding process and vendor evaluation criteria (Provide inputs to BU) - Evaluation of Technical and commercial bids - Conducting fact-based negotiations with shortlisted bidders - Selection of vendor 1. Provide required approvals as per DoA for preparation of Note for Approval (NFA) for selected bidder (vendor) Contract Preparation and Order Placement - Review and approve the contract document for selected vendors for procurement of Site-specific CapEx, OpEx & Services Associated Procurement Activities Post Order Management - Oversee resolution of queries raised by site-specific vendors or from other internal stakeholders, during the course of expediting the delivery - Facilitate closure of contracts for site specific CapEx, OpEx and Services - Manage exigency site requirements through contingency planning and contract administration Quality Assurance - Establish quality control mechanism for site - Oversee evaluation of quality of materials procured for site vis--vis defined standards; Take corrective action as deemed necessary Only applicable for Thermal business: Fly Ash Management: Business Development, Contracting and Contract Management for Fly Ash - Oversee business development, contracting, and contract management for sales and despatch of fly ash (generated in coal based thermal power plants) 1. For site specific CapEx, OpEx & Services vendors, govern the process of vendor performance evaluation and action planning and provide guidance as required in: Supplier Management: Supplier/ Vendor Performance Management Identify vendor performance management mechanism for site specific vendors basis Group guidelines shared by CPO 1. o Review of vendor scorecards 2. o Identifying improvement opportunities for vendors 3. o Discussion with vendors to identify actions required for performance improvement 4. Supplier Engagement Lay down vendor engagement mechanism for site specific vendors basis Group guidelines shared by CPO Data Management: Data Analytics Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) at site level Seek opportunities to improve efficiency and value at site Act based on data analytics performed and identify interventions to be implemented at Site for Techno-Commercial function performance improvement Customs & Logistics Management Inbound Logistics & Customs Management (For Imported Consignment) 1. Oversee and guide movement of inbound logistic movement at the Site level: 2. o Coordinate third party logistics service provider / transportation contractor basis the logistics requirements and share required information 3. o Coordination with Shipping agents, Scoping and onboarding for CHAs, Maintaining proper documentation of fiscal customs document 4. o Oversee and provide relevant inputs to custom related documentation at Site level and ensure the site is compliant to all necessary custom/ government related regulations 5. Oversee Inbound logistics for domestic goods for respective Site Outbound Logistics ( Only applicable to manufacturing BUs) - Oversee the planning of transportation, shipping, and delivery of outbound products in-house or through third party logistics service providers/ transportation contractor - Provide guidance to Site C&L Lead in carrying out risk assessment for project logistics and preparation of risk mitigation plan - Monitor performance of third party logistics providers basis identified KPIs - Review documents related to the financial, regulatory, and administrative accounts of all the carriers/freights - Review Custom clearance documentation & procedural compliance for SEZ - Manage the invoicing process and handle issues of sales returns Inventory and Store Management Store Management - Based on requisition from users, ensure material availability against existing inventory - Ensure that the invoices and supporting documents are forwarded to Head accounts (HAC) through Document Control Cell Routine Inventory Control and Management - Oversee the resolution of any discrepancies between electronic records that represent the inventory and the physical state of the inventory - Provide guidance as required in classification of inventory based on criticality and ageing (such as Slow-moving inventory (SMI) / Non-moving inventory (NMI) / Normal Spares) Liquidation and Disposal (scrap or write-off) of NMI & Surplus inventory - Spearhead the process of identification and liquidation of non-moving inventory (NMI) - Authorize liquidation of assets (identified by concerned user) and other material including NMIs and participate in Scrap management committee discussions to ensure optimal price - Provide approvals for asset-scrapping or asset write-off as per DoA Governance Governance Framework & Compliance - Define frameworks to track and measure performance of Techno-commercial function at a Site level; Report on KPIs to measure success of Techno-commercial governance at site - Seek approvals for the Site to allow for deviations from defined framework if required Audit Management and Action Planning - Provide guidance in preparing responses to Site-specific audit queries - Lead analysis of audit findings at site level and ensure that corrective measures are taken to address identified gaps at site - Risk Management - Oversee the process of procurement risk management for different categories at site level - Ensure that a risk mitigation plan is prepared for identified risks across all categories People Management Organization Structure and Manpower Planning - Drive the implementation of Techno-commercial organization structure, and define roles and responsibilities for roles at site level - Formulate manpower plan for Techno-Commercial function at site Talent Acquisition and Resource Allocation Conduct hiring for team members in the Techno-Commercial function at Site (Site TC Team members) Performance Management Drive a collaborative and a high performance driven culture – Set goals, review performance and provide feedback to ensure a motivated and committed team (Site TC Team members) Capability Development Create and deploy effective framework for Functional Capability building; Develop talent by providing coaching and mentoring (Site TC Team members) Drive employee engagement & collaborative workplace initiatives at site Level (e.g. off sites, events etc.) Key Interactions Internal External Engage with Site Heads to gather expectations from Techno-Commercial function and provide insights from the delivery standpoint Interact with existing partners and vendor to reinforce working relationship, strengthen collaboration, track project deliveries and mitigate risks if any Work closely with BU TC Head to drive alignment of Site TC function with BU and CPO level guidelines as well as implementation of strategic initiatives Interact with a variety of potential suppliers/ vendors/ partners and build strategic relationship with them with the objective of leveraging them for business advancement in the future Partner with the Site Finance & Accounts team for driving payments and signoffs Partner with external agencies to ensure control and compliance; Mitigate risks if any

Technical Competencies

Supplier Relationship Management,Fact based Negotiation,Governance and Compliance,Customs and Logistics Management,Category management,Inventory Management

Qualifications and Experience

Educational Qualification: - Bachelor's degree in supply chain management/ economics/ finance/ operations/ engineering, or a related area, with a Master's degree preferred Experiences: - Minimum 15 years of relevant work experience - Experience of 5 years minimum in a similar role of leading a sub-vertical within the Procurement function OR leading the Procurement function for a medium/small sized Organization - Exposure to end-to-end procurement processes including: category management negotiations, methodologies for measuring the value of procurement decisions (financial and qualitative), contract management, financial analysis, market analysis, eProcurement systems (SAP, Ariba, etc.) and supplier relationship management - Exposure in Customs & Logistics management - Experience of dealing with multiple stakeholders (Internal and External) and conducting negotiations with medium and small-scale vendors - Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions (domestic as well as international) to mitigate legal risks - Knowledge of varied business excellence certifications - Active experience of managing small teams (> 7) - Preferable to have worked in similar organizations