Guest Service Associate

Job Title: Guest CoordinatorLocation: Remote (Must be available to travel for meetings in Bengaluru ) Job Type: Full-Time Reports To: Host / Show Creator About the Role:We’re looking for a proactive and reliable Guest Coordinator to manage all aspects of guest relations for our political and cultural podcast/show. You’ll work directly with the Host to identify, invite, and coordinate high-profile guests—including politicians, public figures, and influencers. Your role is critical in creating a smooth, professional, and memorable experience for each guest—from outreach to follow-up. Responsibilities:Guest Sourcing & OutreachResearch and identify relevant IT Vp, Director, founders, leaders, changemakers, and thought leaders. Craft personalized outreach messages and follow up professionally. Maintain an updated pipeline of target, confirmed, and past guests. Scheduling & CoordinationSchedule guests using tools like Calendly or Google Calendar. Share briefing documents, tech setup guides, and agenda before recordings. Ensure timely follow-ups, confirmations, and guest readiness. Guest ExperienceEnsure a seamless and professional experience from outreach to recording. Be present virtually on recording days to assist guests and troubleshoot issues. Be available to meet politicians or VIP guests in person, when required (travel covered). Must visit the Bengaluru office once during the year for team onboarding or in-person shoot. Post-Recording Follow-UpSend thank-you notes, episode links, and promotional assets. Gather bios, social media tags, and release forms. Coordinate with the marketing team for effective post-release promotion. Data & ReportingMaintain detailed guest records using Notion, Airtable, or CRM. Provide weekly updates to the Host about guest outreach and progress. Continuously improve coordination process based on feedback. Requirements:Excellent communication and relationship-building skills. Strong attention to detail and ability to manage multiple guests simultaneously. Proficiency with tools like Google Workspace, Zoom, Notion, Calendly. Comfortable working with high-profile individuals, especially politicians. Available to travel (as needed) for guest meetings or recordings. Available for one-time visit to the Bengaluru office. Perks & Benefits:Monthly performance-based incentives 1-year Amazon Prime subscription Travel covered for any official guest meeting or event Opportunity to work closely with India's leading voices in politics and culture Flexible remote work with creative freedom Bonus Points If You:Have worked in political media, talent management, or events Know how to write guest introductions or prep briefs Already have a network of potential guests (politicians, creators, thought leaders) Why Join Us?You’ll be the engine behind powerful, relevant conversations that shape public discourse. If you’re passionate about people, politics, and content creation—this is your chance to grow with a fast-evolving media brand.