Group Company Secretary

Need 4-10years experience

Person want to have knowledge in IPO process

1. Role Overview

The Group Company Secretary will oversee all statutory compliance and corporate governance activities across the group of companies. This role ensures adherence to legal, regulatory, and secretarial requirements, supports the Board and its committees, and manages stakeholder governance for multiple subsidiaries and business units.

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2. Key Responsibilities

A. Corporate Governance

• Ensure compliance with Companies Act, SEBI regulations (if applicable), and other statutory requirements across all group entities.

• Organize and manage Board meetings, Committee meetings, and Annual General Meetings (AGMs) for the group and its subsidiaries.

• Prepare and maintain minutes of meetings, agendas, board papers, and statutory registers.

• Advise the Board on governance best practices, regulatory changes, and corporate policies.

B. Statutory Compliance

• Oversee timely filing of all statutory returns, forms, and disclosures (ROC filings, annual returns, share capital reports, etc.).

• Ensure compliance with company law, FEMA, RBI guidelines, and other regulatory frameworks based on industry.

• Conduct periodic compliance audits and ensure internal processes adhere to regulatory requirements.

C. Legal & Secretarial Support

• Handle drafting, review, and execution of legal documents such as resolutions, contracts, MoUs, power of attorney, and shareholder agreements.

• Manage shareholding structures, ESOPs, share transfers, and capital restructuring.

• Provide secretarial support during mergers, acquisitions, joint ventures, and due diligence processes.

D. Board & Stakeholder Management

• Serve as a liaison between the Board, senior management, regulatory bodies, auditors, and shareholders.

• Coordinate the preparation and distribution of board packs and MIS reports.

• Ensure transparency and proper communication channels across group entities.

E. Risk, Policy, and Compliance Framework

• Develop and implement compliance frameworks, internal rules, and governance policies.

• Monitor risk exposure in regulatory and governance areas and provide recommendations.

• Ensure that group-wide policies align with corporate governance standards.

F. Group-Level Coordination

• Consolidate secretarial compliance activities of all subsidiaries, joint ventures, and associate companies.

• Guide secretarial teams in subsidiary companies and ensure uniform compliance practices.

• Maintain master records, statutory databases, and compliance schedules for the entire group.

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3. Qualifications & Experience

Education

• CS qualification from ICSI (mandatory).

• Additional degree in Law (LLB) or MBA is preferred.

Experience

• 8–20 years of relevant experience in corporate secretarial functions.

• Experience managing multi-company group structures is highly preferred.

• Exposure to listed company compliance (if applicable) is an added advantage.

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4. Skills & Competencies

• Deep knowledge of Companies Act, SEBI LODR (for listed entities), FEMA, RBI guidelines, and other regulatory frameworks.

• Strong drafting, documentation, and minute-writing skills.

• Excellent communication and stakeholder management abilities.

• High attention to detail, confidentiality, and integrity.

• Ability to manage multiple entities simultaneously.

• Strong organizational and leadership skills.

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5. Key Attributes

• Ethical and transparent decision-making

• Proactive and risk-aware

• Strong analytical and governance mindset

• Ability to work with senior leadership and boards

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6. Employment Type

• Full-time

• Based at Corporate/Head Office