Front Office Executive cum Admin

1. Reception and Front Desk Management: ·      Greet and welcome visitors, beneficiaries, and partners warmly and professionally. ·      Manage the main reception area, ensuring it is tidy, presentable, and well-stocked with necessary information. ·      Answer and direct incoming calls, taking messages accurately and promptly. ·      Manage incoming and outgoing mail, deliveries, and courier services. ·      Maintain visitor logs as required. 2. Administrative Support: ·      Provide general administrative and clerical support including filing, photocopying, scanning, and data entry. ·      Assist in scheduling and coordinating meetings, appointments, and events. ·      Prepare and edit correspondence, reports, presentations, and other documents as needed. ·      Manage office supplies inventory, place orders, and ensure efficient stock levels. ·      Maintain and update contact lists and databases. ·      Assist with basic HR administrative tasks, such as maintaining employee records and onboarding new staff. 3. Office Management & Logistics: ·      Ensure the office premises are well-maintained, clean, and functional, coordinating with cleaning and maintenance staff/vendors. ·      Oversee the functionality of office equipment (printers, copiers, projectors) and arrange for maintenance when necessary. ·      Assist in maintaining asset registers and managing office assets. ·      Support logistics for NGO events, workshops, and training sessions. 4. Communication & Coordination: ·      Serve as a central communication point, relaying information effectively between departments and external stakeholders. ·      Foster a positive and collaborative working environment. Qualifications and Skills: ·      Age: 30 to 35 years ·      Education: Bachelor's degree or diploma with relevant experience. ·      Experience: o  Minimum of 3 years of experience in a similar administrative or front desk role, preferably within an NGO or Clinic or a dynamic office environment. o  Experience with office management procedures and basic cash handling ·      Technical Skills: o  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). o  Familiarity with office equipment (printers, scanners, projectors). o  Basic knowledge of database management is a plus. ·      Soft Skills: o  Excellent verbal and written communication skills in [mention relevant languages, e.g., English and local language]. o  Strong organizational and time management skills with the ability to prioritize tasks. o  High level of attention to detail and accuracy. o  Proactive, resourceful, and able to work independently as well as part of a team. o  Polite, professional, and friendly demeanor with excellent interpersonal skills. o  Ability to handle sensitive information with discretion and maintain confidentiality. o  Adaptability and willingness to take on new tasks as needed in a dynamic NGO setting. o  Empathy and understanding of the NGO's mission and values. Reporting To: Founder President