Front Desk Executive

About Us

Our mission is to provide innovative digital solutions to the Oil & Gas, Petrochemical, and Chemical markets.

Role Overview

The Front Desk Executive will manage the front desk, greet visitors, handle calls, and support day-to-day office administration. In addition, this role requires managing the corporate calendar across multiple time zones, assisting with meeting coordination, and ensuring smooth communication via MS Office and MS Teams.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain visitor records and manage the visitor logbook.
• Handle daily mail, courier services, and package deliveries.
• Manage the corporate calendar, including scheduling meetings across multiple time zones.
• Coordinate and assist with virtual meetings (MS Teams, Zoom, or similar platforms).
• Support employees and management with meeting room bookings and travel schedules.
• Ensure the reception area and office premises are tidy, presentable, and well-organized.
• Provide administrative support to HR and Operations, including documentation, filing, and office supplies management.
• Assist in internal communication and coordination between India and global teams.

Requirements

• Bachelor’s degree (preferred) or equivalent qualification.
• Proven experience as a front desk executive, receptionist, or administrative assistant.
• Strong proficiency in

  MS Office (Word, Excel, Outlook, PowerPoint)

  and

  MS Teams

  .
• Ability to manage scheduling across

  multiple time zones

  .
• Excellent verbal and written communication skills (English & Hindi; Gujarati preferred).
• Strong organizational and multitasking skills.
• Professional appearance, positive attitude, and customer service orientation.
• Ability to handle confidential information with integrity.

What We Offer

• A dynamic, collaborative, and professional work environment.
• Opportunity to work with global teams across different time zones.
• Career growth and learning opportunities within the organization.