Facility Management

Job Summary

Key Responsibilities

• Facility Operations:
• Manage and coordinate building maintenance, repairs, and inspections.
• Supervise facility services such as cleaning, security, parking, and waste disposal.
• Ensure heating, cooling, electrical, and water systems are functioning optimally.
• Vendor Management:
• Oversee contracts and service agreements with third-party vendors.
• Ensure service providers meet agreed-upon standards and deliverables.
• Budgeting and Financial Management:
• Prepare and manage facility budgets, including cost control for repairs and operational expenses.
• Review financial reports to ensure cost-effectiveness and compliance with budgetary constraints.
• Health & Safety:
• Ensure that the facility complies with health, safety, and environmental regulations.
• Conduct regular safety audits and emergency drills.
• Develop and implement emergency preparedness plans.
• Space Management:
• Plan, allocate, and optimize office space and other working areas.
• Handle office moves, additions, and changes as required.
• Preventative Maintenance:
• Develop a preventive maintenance schedule for all facility systems.
• Regularly inspect facilities to identify and address issues before they become serious problems.
• Team Management:
• Lead, manage, and motivate the facility team (cleaning staff, security personnel, maintenance workers, etc.).
• Conduct performance evaluations and provide ongoing training and development opportunities.
• Compliance:
• Ensure compliance with all building codes, safety standards, and environmental regulations.
• Maintain records and documentation related to facility operations, maintenance, and safety protocols.
  

Required Skills & Qualifications

• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
• Minimum 3+ years of experience in facility management, property management, or a related area.
• Knowledge of building management systems (BMS), HVAC, electrical, plumbing, and other mechanical systems.
• Strong project management skills with the ability to manage multiple priorities simultaneously.
• Excellent problem-solving abilities, with strong attention to detail.
• Strong communication and interpersonal skills, with the ability to negotiate and liaise with external vendors.
• Proficiency in Microsoft Office and facility management software (e.g., CMMS).