Facilities Manager

About The Madras Seva Sadan

With a rich history of over 90 years, The Madras Seva Sadan is a prestigious institution in Chennai, dedicated to the holistic development of individuals aimed at producing self-supporting and self-reliant members of society. Its comprehensive approach includes a strong emphasis on education, sports and social welfare. The organisation has grown to encompass 12 units and employs more than 600 people.

Today, The Madras Seva Sadan comprises various prominent units such as the Lady Andal IB School, Sir Mutha CBSE School, Sir Mutha Venkatasubba Rao Concert Hall and The Madras Seva Sadan Higher Secondary School, to name a few units.

Who are we looking for:

Facilities Manager

Key Responsibilities:

Maintenance and Repairs:

• Develop and implement a proactive, economically viable maintenance schedule (including repairs and renovations) for all facilities on campus, including offices, sports facilities, and outdoor spaces in a timely manner, causing minimal disruption to on-campus activities.

Custodial Services:

• Supervise custodial staff (housekeeping and security) to maintain cleanliness in campus premises, including common areas and outdoors. 
• Develop and enforce cleaning protocols while also managing supplies and equipment efficiently.

Security and Safety:

• Establish and implement safety protocols for students, staff, and visitors. Conduct regular premise inspections to promptly manage safety concerns. Work with local authorities and emergency services to devise and practice emergency response plans.

Vendor Management:

• Coordinate with contractors, suppliers, and service providers for facility projects. Secure competitive bids and negotiate contracts for maintenance, repairs, and renovations. Oversee vendor performance to ensure quality work and contract compliance.

Compliance and Regulations:

• Stay informed about facility regulations, codes, and standards; ensure adherence. Keep records of safety inspections, maintenance, and repairs. Collaborate with relevant departments to ensure compliance with accessibility standards and applicable laws.

Budget Management:

• Create and oversee the facilities budget, forecast expenses, and pinpoint opportunities for cost reduction. Monitor expenditures and allocate resources optimally, ensuring service quality remains high.

Communication:

• Provide regular reports on maintenance activities to the respective stakeholders to meet facility needs, fostering open communication for feedback and suggestions related to overall facility enhancement.

Key Skills and Qualifications:

• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field (or equivalent experience).
• 2-4 years of experience in facility management, preferably in an educational setting.
• Knowledge of building systems, maintenance practices, and safety regulations.
• Knowledge of Technical skills such as electrical, plumbing, HVAC, fire and safety, and Solar
• Proficiency in using facility management software and Microsoft Office Suite.
• Driving Skills: Should know how to drive a two-wheeler.
• Excellent organisational and problem-solving abilities.
• Strong communication skills, both verbal and written, in English.
• Strong leadership and interpersonal skills.
• Proficient in both Tamil and Hindi.