Facilities Manager

Designation : Deputy Manager / Manager

Reporting : AGM HR

Base : Corporate Office, Paradise, Sec - Bad.

Year Of relevant experience : 12 Years

To ensure smooth day-to-day operations of the office by managing housekeeping services, vendor coordination, office maintenance, and providing administrative support to all departments.

Key Responsibilities:

1. Office Administration

• Maintain overall office functioning including cleanliness, supplies, and upkeep.
• Manage reception area, meeting rooms, and general workspaces.
• Monitor office infrastructure, assets, and coordinate minor repairs or maintenance activities.
• Ensure compliance with safety, security, and hygiene standards.

2. Vendor Management

• Identify, empanel, and manage vendors for services like housekeeping, security, catering, courier, stationery, AMC providers, etc.
• Negotiate contracts and renewals, ensure service-level agreements (SLAs) are met.
• Track and verify vendor bills, ensure timely approvals and payments.
• Maintain a vendor performance database and resolve service issues proactively.

3. Housekeeping Management

• Supervise housekeeping staff and ensure timely completion of daily tasks.
• Schedule and inspect daily, weekly, and monthly cleaning routines.
• Maintain adequate inventory of cleaning supplies and ensure optimal usage.
• Coordinate with pest control, sanitation, and waste management vendors.

4. Facility & Utilities Management

• Monitor and coordinate repairs for electrical, plumbing, air conditioning, and other utility services.
• Oversee AMC contracts and ensure regular maintenance of office equipment.
• Ensure uninterrupted utility services including water, electricity, and internet.

5. Administrative Support

• Organize travel and accommodation for employees and guests.
• Maintain records related to office assets, consumables, and petty cash.
• Assist HR/Admin department in organizing events, audits, and compliance checks.
• Provide support in seating arrangement, ID cards, parking, and office access systems.