Export Documentation Executive

Job Summary

We are seeking a detail-oriented and experienced Export Documentation Manager / Export Manager to oversee and coordinate all export operations and documentation processes. The ideal candidate will ensure compliance with international regulations, manage the end-to-end documentation cycle, and collaborate with internal teams, freight forwarders, and customers to guarantee smooth export shipments.

Key Responsibilities

• Prepare, review, and manage all export documentation including commercial invoices, packing lists, certificates of origin, bill of lading, LC documents, shipping instructions, export declarations, etc.
• Ensure full compliance with export laws, customs regulations, Incoterms, and international trade requirements.
• Coordinate with freight forwarders, shipping lines, customs brokers, and internal logistics teams.
• Track and monitor shipment schedules to ensure timely dispatch and delivery.
• Handle documentation for Letters of Credit (LCs) and manage any required amendments.
• Maintain accurate records for audits and internal reporting.
• Manage export licenses, permits, and certifications as needed.
• Resolve discrepancies related to documentation, customs clearance, or shipment issues.
• Communicate professionally with global clients and suppliers regarding shipping status and documentation needs.
• Optimize export processes to improve efficiency and reduce costs.

Qualifications

• Bachelor’s degree in International Business, Supply Chain, Logistics, or a related field.
• 2–5+ years of experience in export documentation, logistics, or international trade.
• Strong knowledge of Incoterms, international shipping procedures, and customs rules.
• Experience with LC documentation and understanding of banking requirements.
• Proficiency in MS Office and ERP/logistics software.
• Excellent organizational, multitasking, and communication skills.
• Ability to work in a fast-paced environment and meet deadlines.

Preferred Skills

• Experience working with freight forwarders or manufacturers.
• Knowledge of HS codes, export compliance, and global trade regulations.
• Familiarity with international markets (Asia, Europe, Middle East, etc.).
• Strong problem-solving abilities and attention to detail.

Benefits

• Competitive salary and performance incentives
• Health insurance / PTO / Retirement plan (customize)
• Opportunities for professional development
• Supportive and collaborative work environment.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹70,000.00 per month

Work Location: In person