367 Expense Management Jobs - Page 15

Job Purpose Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Dear Candidates,We are looking for CA freshers who have cleared CA final in total 4 attempts (Batch May2024 & Nov2024) Below is JD for multiple openings in Finance -1 Business Planning -Role Purpose Ensure Board KPI is driven in each channel / Zone through Chief of sales Ensure expense management in channels / zones Ensure profitability of the channel / zoneDevelop Business plan and commercial evaluation for any new ventures & partnerships Reporting to Board on various aspects pertaining to businessMonitoring of commission expense at partner level and channel level Key AccountabilityAlignment and delivery of Board KPIs relevant for the zone / channelMeeting expense targets by driving projects for productivity improvementManage product mix to ensure channel profitabilityManage commercial transactions for the channelsReporting to Board about business performance and status against KPI set in the beginning of the yearManage compliance to Board approved commission and reward policyTracking KPIs and suggest corrective action on timely basisMonthly & Quarterly business updates to Board/Senior management 2 Finance Regulatory & Shareholder reporting -Key AccountabilityResponsible for financial and regulatory reporting to the Board and external stakeholders with respect to related party transactions in compliance to IRDAI, SEBI, Companies Act and Accounting standards Formulating and monitoring the Policies pertaining to Related party transactions Preparation of financial statements as per the Holding Company s requirements along with reconciliation with the financials prepared as per the requirements of IRDAI Liaison with multiple stakeholders within the Group and the Company to ensure effective and timely reporting Preparation, Analysis and Filing of Financial and business Reports on various frequencies to IRDAI, SEBI, RBI & Life council Close co-ordination with Compliance and other cross functional teams, stakeholders of the organization Interpretation of requirements from the guidelines/ circulars received from regulator or statutory agencies and development of reports Ensuring 100% accuracy and controls in all financial and regulatory reporting Management and support in financial forecasts and report variances End to End automation of all manual reports - Raising BRS s, understanding the flow of system, user acceptance testing (UAT) of the output

Oracle Fusion Financial Consultant (E2/E1) - Count: 2 As a Finance Functional Consultant for Oracle Fusion, youll lead and guide the implementation and support of Oracle Fusion Financials modules, including General Ledger, Allocations, Eliminations, Consolidations, Accounts Payable, Payments and Accounts Receivable, ensuring successful finance transformations for clients. Implementation & Support: Lead and participate in the implementation, configuration, and support of Oracle Fusion Financials modules (GL, AP, AR, Cash Management, Fixed Assets, Expense Management). Business Process Analysis: Analyze client business processes and translate them into Oracle Fusion solutions. Requirement Gathering & Documentation: Gather and document functional requirements, designing solutions to meet business needs. Solution Design & Configuration: Design and configure Oracle Fusion Financials modules, ensuring alignment with business requirements. Testing & Deployment: Conduct testing and deployment of Oracle Fusion Financials solutions, ensuring stability and accuracy. Collaborate with cross-functional teams, including technical teams, business users, and stakeholders. Training & Support: Provide training and support to end-users, resolving issues and optimizing processes. Continuous Improvement: Stay updated with the latest Oracle Fusion Financials features and best practices, contributing to continuous improvement of processes and solutions.

Responsibilities: Managing customer orders: soft spoken, order taking, order management, order tracking. Managing Receivable: Account receivable, Collaborate with industry partners, accounting, other functions. Expense management: Booking expenses Travel allowance Health insurance Job/Soft skill training

Job role: Finance Associate Shift Timings: 2pm to 11pm Preferred : Male candidate Skills: Zoho Books Professional, AR, AP, Payroll Run, Excellent Communication Skills Responsibilities Daily entries and updates of the Zoho Finance Software for the Indian accounting system Bank reconciliation with Zoho Finance Preparation of executive financial reports each month, including cash flow, calculation of Fringe, OH, G&A factors Accounts Receivable (AR) - Preparation and submission of invoices to clients on the time schedules and as required by each individual contract Track ageing and follow-up reminders with clients for payment Accounts Payable (AP) * review and process all incoming bills including setting up bank payments Process payroll for all employees after validation of time sheets Monthly closing of the books Quarterly tax estimations and filing of estimated taxes Develop and document financial/accounting processes for audit purposes Exercise the utmost confidentiality of information Depending on workload, other tasks or temporary duties may be assigned as needed. Requirements and Qualifications BS level or higher degree in accounting and finance or related field with at least 4 years working experience as an accountant and financial specialist. Must be expert with Zoho books Professional or higher Experienced with invoicing, AR and AP Experience with Payroll Run - time and payroll systems Excellent math and excel skills Excellent verbal and written English communications skills Ability to work well with other team members

Position : Executive Assistant to Director Location : Raipur Industry : Manufacturing Experience : 10 to 15 year Employment Type : Full-Time Reporting To : Director Job Summary We are seeking a proactive and organized Executive Assistant to support the Director of a leading manufacturing company based in Raipur. The ideal candidate should have excellent communication, coordination, and multitasking skills. This role requires handling high-level administrative and executive support functions, research and information management, travel planning, and internal/external communications. Key Responsibilities Administrative & Executive Support Manage the Directors calendar including scheduling meetings, reviews, and appointments. Coordinate and manage travel itineraries including ticketing, hotel bookings, and travel documentation. Prepare and organize daily agenda, weekly/monthly calendar, and maintain effective follow-up systems. Take accurate minutes of meetings and ensure timely follow-up on action points. Prepare business correspondence, legal/tender documents, internal/external reports, and corporate presentations. Communication & Coordination Serve as the first point of contact for internal and external stakeholders. Handle all incoming and outgoing communications, including calls, emails, and visitor interactions. Maintain seamless communication between the Directors office and departments/clients/partners. Organize and coordinate meetings with senior management and external agencies. Documentation & MIS Maintain and update filing systemsboth physical and digitalincluding legal agreements, business correspondence, and client databases. Compile and analyze data to prepare MIS reports, project updates, and executive summaries. Draft and manage business cases, proposals, project reports, and case histories. Support the Director in the monthly/quarterly/annual review cycles. Presentations & Data Management Create, edit, and manage PowerPoint presentations including projections for billing and shift-wise data across sites. Collect, compile, and present business data in report form for strategic planning and decision-making. Backup and secure data; ensure information integrity across platforms. Social Media & Digital Management Support the Director with social media oversight, digital branding activities, and email management. Required Skills & Competencies Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in MS Office (Excel, PowerPoint, Word) and Google Suite. Experience in preparing MIS reports, business documents, and legal drafts. Ability to maintain confidentiality and handle sensitive information. Strong problem-solving and follow-up skills. Qualifications Graduate/Postgraduate in Business Administration, Management, or related field. Minimum 5 years of experience in a similar EA/Administrative role, preferably in a manufacturing or industrial setup.

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-3 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Position Purpose Provide virtual admin support to senior executives of fortune 500 companies located across multiple geographies. As a virtual admin, perform various administrative tasks, including scheduling meetings and Calendar management, Document management, Travel Expense management, Invoice processing, and other miscellaneous tasks. The role requires to be proactive, methodical, organized multi-tasker, solution-oriented with a can-do approach and deliver high quality work in a timely manner. Primary Responsibility Effectively communicate with global customers through email / phone / chat. Organize and prioritize tasks to meet diverse project timelines set by the customer. Schedule meetings, appointments across various locations and time zones. Book conference rooms and organize supplies. Coordinate and organize business travel, including flights, hotels ground transportation. Prepare expense reports, reconcile, and track in expense tool. Update online databases, upload content, and manage permissions. Assist in the creation, designing, organising, and formatting PowerPoint slides. Create Purchase orders, process invoices and vendor management support. Assist with ad-hoc projects and tasks assigned by the customer. 100% adherence to project timelines, quality standards and expected efficiency. Handle sensitive information with discretion and always maintain confidentiality. Competency / Skills Competent in MS Outlook, MS Excel, MS Word, and MS PowerPoint. Excellent written and verbal communication skills in English. Professional, empathetic, and adaptive to customers working styles. Methodical and organized multi-tasker. Solution-oriented with a can-do approach. Understand people dynamics, hierarchies and communicates accordingly. Discreet, trustworthy, and ethical. Proactive, resourceful, collaborative, and knowledgeable. Prompt, courteous and efficient.

Responsibilities: Manage schedules, draft correspondence, handle communications, maintain files, process expenses, prepare reports/presentations, assist in events, handle confidential info, manage office tasks, arrange travel, and support team

Process Expert ITP (Pune, India) Life Unlimited At Smith+Nephew. We design and Manufacture technology that takes the limits off living. The Role would cut across a wide span of activities within Global ITP and would be fully involved in handling and optimizing key processes, ensuring compliance, efficiency, and transparency. This role focuses on transitioning non-value-added, locally handle tasks to Pune under the Invoice-to-Pay framework, driving process standardization and operational efficiency. What will you be doing Intercompany Chargebacks : Oversee the accurate processing, reconciliation, and reporting of intercompany chargebacks to ensure seamless financial transactions. Attendee Reimbursements : Handle reimbursement processes for external attendees, ensuring timely payments and adherence to policy guidelines. Budget Tracking : Support the tracking of payments, ensuring alignment with budget forecasts and financial controls. Compliance & Transparency Reporting : Handle purchasing card payments and reconciliation in Concur on behalf of the Medical Education (Med Ed) team, ensuring adherence to global transparency and compliance requirements. As well as submission of transparency documentation and reporting Process Transition & Efficiency Gains: Drive migration of administrative and financial tasks to Pune, optimizing prioritization and enabling M&E team to focus on strategic priorities. Governance & Controls: Ensure process compliance, financial accuracy, and adherence to internal and external audit requirements. Documentation & Records Management - Maintain accurate and auditable financial records. Stakeholder Management - Collaborate with finance, procurement, and compliance teams to ensure smooth transitions and alignment. Accounts Reconciliation & Invoice Management - Ensure timely and accurate reconciliations of intercompany transactions and payments. Knowledge Management - Document process changes, best practices, and standard operating procedures. Accounting Principles & Standards - Apply financial reporting standards to ensure compliance. Expense Management - Oversee payment processing and financial controls related to expense management. What will you need to be Successful Education: Bachelor s/Master s degree in accounting/MBA finance. Minimum 5 to8 years of P2P & Recharge, Budgeting experience mainly into Invoice processing and Handling Exception Handling for AP. SAP ERP experience is strongly desired. Should possess a good problem solving skills. Good English communications skills written and verbal. Should be flexible to work month end schedules and different shifts. Excellent Interpersonal Skills. You. Unlimited. We believe in creating the greatest good for society. Our strongest investments are in our people and patients we serve. Inclusion, Diversity and Equity - committed to welcoming, celebration and thriving on Diversity. Learn more about it on our website https://www.smith-nephew.com/ . Other reasons why you will love it here! Your future: Major medical coverage + Policy exclusions and Insurance non-medical limit. Education Assistance. Work / Life balance: Flexible Personal / Vacation time off, Privilege leave, Floater leave etc. Your Wellbeing: Parents / Parents in law s insurance coverage also available. Flexibility: Hybrid work model (for most professional roles). Extra Perks: Free Cab Transport facility for all employees, one time meal provided to all employees as per shifts. Night Shift Allowances. #LI-AL1 Stay connected and receive alerts for jobs like this by joining our talent community . Were more than just a company - were a community! Follow us on LinkedIn to see how we support and empower our employees and patients every day. Check our Glassdoor page for a glimpse behind the scenes and a sneak peek into You . Unlimited . , life, culture, and benefits at S+N. Explore our new website and learn more about our mission, our team, and the opportunities we offer.

We are looking for a proactive and meticulous Accounts Executive with at least 3 years of experience to assist in managing our day-to-day accounting and financial tasks. The successful candidate will be responsible for accurate data entry, maintaining financial records, processing invoices, bank reconciliation, and preparing financial reports. Proficiency in MS Excel and hands-on experience with accounting entries are essential for this role. This individual should be detail-oriented, organized, capable of meeting deadlines, and comfortable working both independently and collaboratively within a team environment. Role & responsibilities Manage and process all accounting entries including accounts payable, accounts receivable, and general ledger entries in a timely and accurate manner. Prepare and maintain bank reconciliation statements. Manage invoicing processes and follow up on outstanding payments. Maintain and update financial records and databases with accuracy and attention to detail. Utilize MS Excel extensively for data analysis, report generation, and reconciliation tasks. Assist with month-end and year-end closing procedures. Liaise with internal departments and external parties (e.g., vendors, auditors) as required. Support senior accountants and the finance manager with ad-hoc tasks and projects.

Job Title: Administrative Assistant Location: Bangalore, India Experience: 3+ Years Hiring Organization: Allegis Group (Hiring for a Leading Technology Company) Job Description: Allegis Group is hiring a highly organized and proactive Administrative Assistant to support a leadership team at a leading global technology company . This is an excellent opportunity for professionals with strong administrative, coordination, and communication skills to be part of a high-performance, fast-paced environment. Key Responsibilities: Calendar & Meeting Management Manage executive calendars, schedule meetings across multiple time zones, prepare agendas, record Minutes of Meeting (MoMs), and track follow-ups. Travel Planning Coordinate domestic and international travel, including visa arrangements, hotel bookings, ground transportation, and trip briefings. Expense Reporting Prepare and submit timely and accurate expense reports while ensuring adherence to company policies. Event & Logistics Coordination Organize internal and external events such as leadership summits, quarterly reviews, customer visits, and team gatherings. Reporting & Documentation Maintain and update reports on events, budgets, and training metrics. Generate operational reports using internal tools. Employee Engagement Facilitate celebrations, CSR activities, and cultural events that foster team bonding and engagement. General Administrative Support Greet visitors, manage office communications, maintain documentation and filing systems, and support overall office administration. Requirements: Minimum 3 years of experience in an administrative or executive assistant role. Strong organizational, communication, and interpersonal skills. Proficiency in MS Office tools (Word, Excel, PowerPoint) and basic reporting tools. Ability to handle sensitive information with discretion. Experience working with global teams and managing multiple priorities.

KEY RESPONSIBILITIES Provide administrative support for the Mumbai office/team as well as other offices/remote employees as needed. Ensure the efficient running and management of the office. Manage incoming & outgoing communication as well as office visitors. Schedule/coordinate meetings and appointments and ensure the necessary logistics. Coordinate orders with and manage relations with suppliers and service providers and ensure that office needs are fulfilled. Resolve office-related malfunctions and respond to requests or issues. Coordinate with other departments to ensure compliance with established policies. Book travel arrangements, negotiate fares and conditions of stay and perform analysis of travel costs for management. Ensure travel procedures are carried out including validations, submissions on the travel system, expense reports and coordination with the finance team for travel expenses and per diems. Assist employees with their visa applications and follow up with relevant embassies. Coordinate with the infrastructure team to ensure the smooth running of the offices IT operations. Perform other administrative tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research. CANDIDATE PROFILE & REQUIREMENTS Diploma/certificate in administrative or secretarial studies or related field. At least 2 years of experience in an administrative/office management role. Excellent proficiency of Microsoft Office tools. Working knowledge of office equipment (multi-function printers, office access systems etc.) Excellent interpersonal & communication skills and strong problem-solving skills. Excellent organizational, multi-tasking & time management skills. Ability to prioritize and manage multiple tasks simultaneously while maintaining deadlines. Demonstrated ability to work well in a team environment & across all levels of the organization. Excellent levels of English required, proficiency in French is also preferred.

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

Serve as a technical subject matter expert for the Coupa Procurement platform. Collaborate with business stakeholders to understand requirements and lead the configuration and implementation of solutions and enhancements. Design workflows specific to business process outcomes, ensuring seamless integration with the existing business and technical environment. Customize forms, approvals, process orchestrations, groups, and configurations in Coupa to meet business needs. Leverage deep process and technical knowledge of the Coupa platform, particularly Coupa P2P and SIM modules, to drive efficient and effective solutions. Engage in supplier enablement activities to enhance the procurement process. Understand and manage Master and Transactional Data integration with ERP systems, such as SAP S4 HANA, and non-ERP systems using Middlewares and supported integration methods. What you bring: Minimum of 8 years of experience in a similar role with a strong focus on the Coupa Procurement platform. Proven experience as a Coupa Admin or in a similar role. Deep technical and process knowledge of Coupa, particularly in P2P and SIM modules. Proficiency in customizing forms, approvals, process orchestrations, groups, and configurations in Coupa. Experience in designing workflows and integrating solutions within existing business and technical environments. Experience in integrating Coupa with Tax engines such as OneSource Experience with travel business credit cards and expense management tool like Brex Exposure to supplier enablement activities. Solid understanding and experience with Master and Transactional Data integration with ERP systems, especially SAP S4 HANA, and non-ERP systems using Middlewares. Strong problem-solving skills and the ability to work effectively with cross-functional teams. Excellent communication and interpersonal skills. Preferred Qualifications: Certification in Coupa platform administration or related fields.

Visa Commercial Solutions (VCS) focuses on providing B2B solutions to large and mid-market corporates, small businesses and government organizations The team has overall responsibility for all aspects of business strategy, development and management of B2B solutions, as we'll as platform development The Senior Manager, Commercial Solutions, will be responsible for supporting the team in growing the existing B2B portfolio, developing and bringing new solutions to the market, leading initiatives that enhance and/or expand distribution of existing Visa capabilities and executing on the overall business strategy The role is a core part of the VCS team and will include identifying new opportunities, solutioning and implementing new business models and assisting the functional leads developing partnership opportunities with players that may be highly complex, strategic and cross-functional In addition to the VCS team, the role will work closely with the client leads, regional and global product teams and stakeholders across the organization The incumbent will be responsible for the following howe'ver not limited to: # Build market awareness of Visa s comprehensive payment solutions and develop and convert pipeline opportunities into revenue generating relationships for Visa s Issuer Clients. The engagement with Corporates, with a priority on large multinational and middle market corporates operating across Asia Pacific, will focus on Visa Commercial Solution opportunities encompassing Travel and Entertainment and B2B Procurement programs including virtual card solutions as we'll as cross sell into services such as expense management, data and reporting solutions and B2B Acceptance. # Increasing market awareness through targeted advocacy to Large & Middle Market Corporates # Developing relationships through specialized sales engagement with key Corporate decision makers in Treasury, Procurement, Payables and Travel Management. # Delivering leads and qualified opportunities to Issuers to drive new business for Financial Institutions and Visa. # Solution for corporate needs leveraging Visa capabilities or partner solutions that drive value for corporates and their stakeholders. What you will need: Masters or Bachelor s degree in business administration Minimum 8+ years experience in Payments, Business/Retail Banking, Cards or Commercial/Consumer Financial Services. Understanding of digi