Executive Assistant

Job Responsibilities

• Schedule Management: Efficiently manage the calendar, including scheduling meetings, appointments, and travel arrangements.
• Administrative Support: Handle a wide range of administrative tasks, including but not limited to drafting emails, memos, reports, and other documents. Maintain organized files and databases.
• Office Management: Oversee office supplies, equipment, and maintenance. Coordinate with vendors and service providers as needed.
• Travel Coordination: Make travel arrangements, including booking flights, accommodations, and ground transportation. Create detailed itineraries and handle travel-related logistics.
• Communication: Screen and manage phone calls, emails, and correspondence on behalf of the CEO. Ensure timely and appropriate responses.
• Meeting Support: Set up and coordinate meetings, both internal and external. Prepare meeting agendas, documents, and presentations. Take meeting minutes as required.
• Visitor Management: Greet and screen visitors.
• Document Management: Organize and maintain important documents, reports, and company records. Ensure confidentiality and accessibility when needed.
• Workdays - Monday to Saturday
  

Qualifications

• Experience: A minimum of 2 – 6 years
• Education: Bachelor's degree or equivalent.
• Technical Skills: Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with document management software is a plus.
• Communication: Strong written and verbal communication skills. Ability to maintain discretion and confidentiality.
• Adaptability: A flexible and adaptable mindset, capable of handling unexpected changes and challenges.
• Problem Solving: Strong problem-solving abilities and a proactive approach to addressing issues.
• Time Management: Excellent time management skills to maximize productivity.