Executive Assistant

Position : Executive Assistant to the Managing Director
Location : HyderabadJob type : Full-timeOverview:
Valueline is seeking a highly skilled and experienced Executive Assistant to support the Managing Director (MD). The ideal candidate will possess exceptional organizational skills, a professional demeanor, and the ability to manage multiple tasks seamlessly. This role requires substantial corporate experience, as the Executive Assistant will play a critical role in liaising between the MD and department heads, managing the MD’s calendar, coordinating travel arrangements, overseeing desk management, supporting policy and strategy initiatives, handling employee escalations, managing vendor relationships, processing documentation, and taking minutes during meetings.Key Responsibilities:
1. Liaison with Department & Branch Heads: - Act as the principal point of contact between the MD and department/branch heads. - Facilitate effective communication and coordination among departments to ensure alignment with the MD's strategic directives. - Assist in the preparation, dissemination, and follow-up of reports, memos, and presentations.2. Calendar & Time Management: - Efficiently manage and maintain the MD's calendar, scheduling and prioritizing appointments, meetings, and events. - - Ensure the MD is well-prepared for all engagements by providing timely reminders and pertinent information. Optimize the MD's time management to maximize productivity and strategic focus.3. Travel & Accommodation Arrangements: - Plan and coordinate comprehensive travel arrangements, including flights, accommodations, and transportation. - - Develop detailed travel itineraries and ensure all travel-related documents are meticulously organized. Address and resolve any travel-related issues or changes promptly.4. Desk Management: - Oversee the daily operations of the MD's office, maintaining a professional and organized environment. - Manage incoming correspondence, emails, and phone calls, prioritizing and responding as necessary - Uphold strict confidentiality and discretion in all matters.5. Policy & Strategy Support: - Assist the MD in the formulation and implementation of company policies and strategic initiatives. - Conduct research and gather data to provide insightful recommendations on improving employee benefits, HR policies, and sales processes. - Prepare, review, and distribute policy documents and strategic plans.6. Employee Escalation Handling: - Act as a point of contact for employee escalations requiring the MD’s attention. - - Investigate and resolve issues promptly, ensuring appropriate follow-up and communication. Maintain detailed records of escalations and their resolutions.7. Vendor Management: - Manage and cultivate relationships with vendors to ensure high-quality service and cost efficiency. - - Coordinate with vendors for services and supplies necessary for the MD’s office. Negotiate contracts and agreements, securing favorable terms and conditions.8. Documentation Processing: - Handle all documentation processing related to trade shows, including registrations, bookings, and logistical arrangements. - - Manage the preparation, review, and processing of agreements and official documents. Ensure all documentation is completed accurately, submitted on time, and properly archived.9. Meeting Minutes: - Attend all meetings involving the MD and take precise and comprehensive minutes. - - Distribute meeting minutes to relevant stakeholders and ensure timely follow-up on action items. Maintain organized and accessible records of all meeting minutes and related documents.Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field.Significant corporate experience as an Executive Assistant or in a similar role.Exceptional organizational and time-management skills.Strong interpersonal and communication abilities.Proficiency in Microsoft Office Suite and other relevant software.Ability to handle sensitive information with discretion and maintain strict confidentiality. Strong problem-solving skills and the capacity to work independently.High attention to detail and accuracy.Benefits:
Competitive salary and comprehensive benefits package.Opportunity to work closely with senior leadership and contribute to the company's strategic direction.Professional development and career growth opportunities within the company.

Job Type: Full-time

Pay: ₹35,000.00 - ₹100,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Experience:

• manger: 4 years (Required)

Work Location: In person