Executive Assistant

Job Description

Job Title: Executive AssistantLocation: Andheri West, close to Lower Oshiwara metro stationExperience: 2–4 YearsType: Full-time About the RoleWe’re looking for a sharp, reliable, and highly organized Executive Assistant to support our leadership team. This isn’t just a scheduling role—we need someone who thinks ahead, stays two steps in front, and can act as the operational backbone for the management. If you thrive in a fast-moving environment, love streamlining chaos into clarity, and have a proactive, no-excuses attitude, this is for you. Key ResponsibilitiesCalendar & Schedule Management: Manage executive calendars, meetings, travel, and appointments with precision.Communication Management: Handle emails, follow-ups, reminders, and act as a liaison with internal and external stakeholders.Meeting Preparation: Coordinate agendas, take meeting notes, track action items, and ensure follow-ups happen on time.Operational Support: Assist in day-to-day operations, project coordination, team updates, and reporting.Travel & Logistics: Book travel, plan itineraries, manage reimbursements, and ensure all logistics are seamless.Confidentiality: Handle sensitive information with discretion and professionalism.Proactive Problem Solving: Anticipate needs, remove blockers, and find solutions before problems escalate. What We’re Looking For2–4 years of proven experience as an Executive Assistant or similar role.Excellent organizational and time-management skills.Strong written and verbal communication.Proficiency in tools like Google Workspace, MS Office, Zoom, Notion, Slack, etc.Ability to manage multiple priorities in a deadline-driven environment.High emotional intelligence and a solution-first mindset.Discretion, loyalty, and a strong sense of ownership. Nice to HaveExperience supporting C-level executives or founders.Familiarity with project management tools (Asana, Trello, ClickUp).Background in fast-growing startups or creative agencies. PerksDirect exposure to leadership decisionsHigh ownership role with growth potentialA fast-paced, entrepreneurial environmentOpportunity to work on high-impact strategic projects.