Executive Assistant to Managing Director

Executive Assistant To Managing Director

Main Objectives of the job:

The role will provide high – level administrative and logistical support to the MD, by conducting research, preparing statistical reports, information management and performing administrative duties such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings to manage and prioritize his time.

Tasks:

1. Prepare management presentations in line with corporate guidelines of templates and formats. 2. Responsible for preliminary data analysis, reports and presentations. 3. Assisting the MD in preparing reports, presentations in Excel/ Power Point, required for board presentations, monthly update reports, etc. 4. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. 5. Assist in yearly budget & MIS preparation by effective coordination with the related functions/departments. 6. Broadly understand the business plans and priority to effectively assist in analyzing and interpretation of data. 7. Conduct research on new startups and their business models. Coordinating projects, setting priorities, meeting deadlines. 8. Assist in professional write up/ business presentation & timely submission. 9. Follow-ups and follow-throughs with internal teams. Work with Regional/Application teams & coordinating on reports, meeting & information sharing. 10. Responsible for calendar management - schedule and coordinate meetings, appointments, conference calls, events etc. for the Business Development. 11. Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD. 12. Manage travel arrangements for the Managing Director & Other Senior Members (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.). 13. Coordinate travel and accommodation requirements in connection with others and ensure proper arrangements in place - Guest Management. 14. Open, sort and distribute incoming correspondence, including faxes, emails and posts. 15. File and retrieve corporate documents, records and reports. 16. Work on adhoc projects and ensure timely completion. 17. Additional Responsibilities – to attend supervision, training and meetings as and when required. To perform other ad-hoc tasks that may be deemed as necessary.

Competencies:

• Communication Proficiency - Excellent communication skills, both verbal and written. • Time Management - Proven ability to work under pressure and to tight deadlines. • Collaboration Skills. • Personal Effectiveness/Credibility - A good deal of common sense, etiquette and an ability to think onone’s feet. • Flexibility - Flexible and mature approach with ability to work unsupervised. • Technical Capacity.- Good computer literacy (MS Office, Excel, PowerPoint) • Stress Management/Composure

Information: • All information that is needed to perform the job will be made available or have to be demanded. • Make business documents accessible to entitled persons only. • Inform the superior immediately about extraordinary issues.

Education:

Good English language knowledge, both in written and verbal Any other Asian language according to the country responsibility

Skill / Experience:

• Dynamic, pro-active work style. • Good team player, self-motivated, well organized and result-oriented • IT literacy - Excellent computer skills (MS office) • Bright and confident personality.

Job Types: Full-time, Permanent

Pay: ₹45,000.00 - ₹65,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Anjur, Thane, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is the notice period?

Experience:

• Corporate: 8 years (Required)

Location:

• Anjur, Thane, Maharashtra (Preferred)

Work Location: In person