Executive Assistant to Managing Director

Standardized Title:

About The Opportunity

• Manage the Managing Director’s calendar and inbox: prioritize requests, schedule meetings, handle rescheduling, and ensure timely follow-ups.
• Prepare high-quality meeting materials and briefings, draft and proofread correspondence, and maintain confidential files and records.
• Coordinate complex domestic and international travel logistics, create detailed itineraries, and process expense reports.
• Act as a primary point of contact for internal teams, board members, and external stakeholders; screen and route communications professionally.
• Take and distribute accurate minutes during leadership and board meetings; track action items and drive closure with stakeholders.
• Organize on-site events and leadership forums, manage vendor coordination, and oversee office administrative needs tied to the MD’s agenda.
  

Skills & Qualifications

Must-Have

• Microsoft Outlook
• Google Workspace
• Microsoft Excel
• Calendar management
• Travel booking platforms
• Concur
  

Preferred

• Experience supporting C-level or Managing Director roles
• Familiarity with CRM tools (e.g., Salesforce) or project-management platforms (Asana/Trello)
• Prior experience in a technology, SaaS, or AI-focused organisation
  

Qualifications & Candidate Profile

• Proven track record as an Executive Assistant or Senior EA supporting senior leadership (preferred).
• Exceptional attention to detail, discretion handling sensitive information, and strong written English.
• Comfortable working on-site with flexible hours when required for international meetings and travel coordination.
  

• Collaborative, high-impact environment with direct exposure to senior leadership and strategic initiatives.
• Learning and professional development opportunities in a fast-paced technology setting.
• Competitive compensation, paid time off, and on-site role designed for strong workplace integration.