Executive Assistant To Managing Director

Job Description

Understanding CEO's priorities and actively working towards completing tasks collaborating with necessary departments. Ability to prioritize tasks for the CEO Excellent communication skills (written, oratory, diction and enunciation) Work closely to keep CEO well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEOs needs in advance of meetings, conferences, etc. Managing CEOs personal and professional travel, finance, calendar, meetings, and critical contacts. Identify and minute action items from all meetings, assign it to the concerned team(s) and ensure timely follow-up and closure. Excellent articulation and communication skills, Excellent coordination skills and assertiveness, Maintain open communications with various critical teams such as PMO, WMG, Recruitment, Office Administration, Client Partners, Regional CEO’s, Vendors, Partners, including meeting regularly with all the team for their operational efficiency and brief CEO on the ground realities. Coordinate with the necessary team to sort out situations on the ground before it gets escalated to CEO. Coordinate all Executive Team meetings, retreats, assist with staff meetings and events as needed. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization and also negotiate best deals. Ensure the administration team is replenishing office materials such as snacks, printer supplies, paper, office supplies, etc and keep the office clean and intact, Maintaining CEO’s office. Provide event management support as required. Provide hospitality to all guests and help to create a welcoming environment. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation for CEO. Other projects/duties as assigned for the overall benefit of the organization. Open to travel. Maintains confidentiality on all matters both at work and personal space. Other expectations after joining Litmus7. 1. Build a general sense around Litmus7, Retail Domain, Clients and their leaders. 2. General understanding of Invoicing and billing 3. How workforce management is done 4. How recruitment at Litmus7 is done 5. How Retail Academy at Litmus7 works 6. Litmus7 HR, Appraisals and Club system 7. Gathering a fair amount of information around the person she has to interact with before any connection is made. 8. Demonstrated proactive approaches to problem-solving with strong decision-making capability 9. Emotional maturity 10. Highly resourceful team-player, with the ability to also be extremely effective independently 11. Proven ability to handle confidential information with discretion