Executive Assistant to Managing Director

Job Role: Executive Assistant to the Managing Director (MD)

Location: Kakkanad, Kochi

Qualification: Any degree

Experience Required: Minimum 5 years

We are looking for a highly presentable, confident, and detail-oriented professional to help our Managing Director. The ideal candidate will embody discretion and professionalism, serving as a reliable point of contact, maintaining confidentiality, and ensuring the smooth functioning of the MD’s office.

Key Responsibilities:

• Manage the MD's daily calendar, appointments, and meetings with precision and efficiency.
• Prepare and organize all necessary documents, briefing notes, and materials ahead of meetings.
• Record minutes, track action items, and follow up to ensure timely execution.
• Draft and edit reports, presentations, emails, and other business correspondence on behalf of the MD and executive team.
• Serve as the first point of contact for internal and external communications, representing the MD with professionalism.
• Handle phone calls, emails, and correspondence on behalf of the MD, ensuring prompt, accurate, and professional responses.
• Coordinate domestic and international travel arrangements, including ticketing, accommodation, and scheduling.
• Monitor and ensure effective office operations, including cleanliness and basic upkeep.
• Support the wider team in administrative functions such as travel bookings and office-related logistics.
• Provide personal assistance to the MD, including handling banking, taxation, and coordination of urgent personal tasks.
• Ensure timely preparation and submission of reports, returns, and compliance documentation.
• Handle sensitive and confidential information with utmost professionalism and integrity.
• Identify issues and provide inputs or recommendations to aid in the MD’s decision-making process.
• Act as a liaison between the MD and staff, clients, partners, and other stakeholders.
• Assist with business networking engagements, such as BNI or industry forums, including creating presentations, managing invitations, and preparing required materials.
• Undertake any other responsibilities or tasks as assigned by the MD.

Requirements:

• 5+ years of relevant experience
• Excellent communication and drafting skills (English proficiency is essential)
• Strong organizational, time-management, critical thinking, and multi-tasking abilities
• High level of integrity, confidentiality, and discretion
• Proficiency in MS Office tools (Word, Excel, Outlook, PowerPoint)
• Ability to take initiative, work independently, and handle pressure in a fast-paced environment
• Experience in Project Management is an added advantage

Job Types: Full-time, Permanent

Benefits:

• Provident Fund

Ability to commute/relocate:

• Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your current CTC in Lakhs Per Annum?
• What is your expected CTC in Lakhs Per Annum?

Experience:

• Executive Assistant: 5 years (Preferred)
• Project Management: 1 year (Preferred)

Work Location: In person