Executive Assistant to Managing Director

We are seeking a highly organized, proactive, and professional Executive Assistant to the Managing Director (MD) to provide high-level administrative, coordination, and communication support. The ideal candidate should possess strong organizational skills, excellent communication abilities, and the capability to manage confidential information while supporting day-to-day operations and strategic activities of the MD.

Key Responsibilities Administrative & Office Management:

• Manage and maintain the Managing Director’s calendar, including scheduling meetings, appointments, and follow-ups.
• Handle day-to-day administrative tasks and provide full secretarial support to the MD.
• Maintain and organize office records, documents, and files (both physical and digital).
• Manage client records and maintain accurate databases and reports.

Communication & Coordination:

• Draft professional emails, letters, reports, and internal/external correspondence.
• Act as a point of contact between the MD, clients, internal teams, and external stakeholders.
• Ensure clear and timely communication across departments.
• Handle calls, messages, and inquiries with professionalism and discretion.

Data, Reporting & Documentation:

• Possess strong working knowledge of MS Excel for data entry, reporting, tracking, and analysis.
• Prepare presentations, reports, and summaries for meetings and reviews.
• Assist in preparing agendas, meeting notes, and action points.

Client & Meeting Management:

• Coordinate meetings, conferences, and appointments, including logistics and documentation.
• Assist in maintaining strong professional relationships with clients and partners.
• Follow up on meeting outcomes and ensure timely completion of assigned action items.

Additional Responsibilities:

• Support management in day-to-day operational and administrative activities.
• Handle confidential and sensitive information with integrity and professionalism.
• Perform other administrative duties as assigned by the management.

Required Skills & Qualifications:

• Proficiency in MS Excel, MS Word, PowerPoint, and Email tools.
• Excellent verbal and written communication skills.
• Strong presentation and documentation skills.
• Good organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize tasks effectively.
• Professional attitude with attention to detail and accuracy.

Preferred (Added Based on Experience)

• Basic understanding of business operations and reporting.
• Ability to work under pressure and meet deadlines.
• Knowledge of document management systems and office tools is an advantage.
• Strong follow-up and coordination skills.

What We Offer

• Professional working environment
• Growth opportunities
• Exposure to senior management and strategic decision-making

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 1 year (Required)

Language:

• English (Required)

Location:

• Gurgaon, Haryana (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person