Executive Assistant to Managing Director

Executive Assistant to the Managing Director

Location:

Department:

Reports To:

Job Type:

Salary:

Company Description

Atluri Holdings & Atluri Developers is a group of companies that are dedicated to changing the Pro AV service industryn&. With a focus on superior customer service, innovation, and quality, we aim to provide the best experience for our stakeholders. Our businesses include Atluri AV, Highbrow AV, Highbrow Class, HB Select, Highbrow Productions, Express AV, Highbrow Infosolutions.

Position Overview

The Executive Assistant to the Managing Director provides high-level administrative and operational support to ensure the effective management of the Managing Director's office. The role requires a highly organized, proactive, and detail-oriented individual with excellent communication skills and the ability to manage confidential information with discretion. The Executive Assistant acts as a key liaison between the Managing Director and internal/external stakeholders.

Key Responsibilities

• Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office
• Prepare and edit correspondence, communications, presentations, reports, and other documents
• Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes
• Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director
• Conduct research and compile briefing materials to support decision-making
• Monitor, prioritize, and follow up on ongoing projects and deadlines
• Maintain confidential files and records in an organized and secure manner
• Coordinate activities and communication across departments and with external partners
• Assist with personal administrative tasks and ad hoc projects as needed

Qualifications and Experience

• Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership
• Bachelor’s degree
• Excellent verbal and written communication skills
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams)
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively
• Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality
• Ability to work independently with minimal supervision and exercise sound judgment

Preferred Competencies

• Familiarity with executive office protocols and board-level coordination
• Experience in corporate governance or board support functions
• Proactive problem-solving and decision-making capabilities
• Strong attention to detail and commitment to excellence