Executive Assistant To Director

MagicWorks

1 - 2 years

2 - 3 Lacs

Pune

Posted:22 hours ago| Platform:

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Skills Required

Fixing Appointments Report Preparation Travel Management Expense Management Assistance Meeting Planning Travel Arrangements MOM Calendar Management Management Skills EA Administrative Skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

Personal Assistant (PA) to the Director

Role & responsibilities

Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention
Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries.
Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance.
Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders.
Prepare reports, presentations, correspondence, and other documentation as required.
Organize and maintain files and records, both physical and digital.
Handle confidential documents and information with discretion.
Accompany the Director to meetings or events when required and take minutes or follow-ups.
Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases).
Track tasks, deadlines, and ensure timely follow-up on deliverables.
Screen phone calls, emails, and inquiries, and respond or delegate as appropriate.
Assist with office-related administrative duties, when necessary.

Preferred candidate profile

Bachelor's degree in Business Administration, Management, or a related field preferred.
Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Excellent verbal and written communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize under pressure.
High level of professionalism and discretion.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools.
Flexible and adaptable to changing priorities.
Strong interpersonal skills and a positive attitude.

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