Executive Assistant to Director

Are you an exceptionally organized, proactive, and discreet Personal Assistant with a proven track record of supporting busy professionals? Do you thrive in a dynamic environment where no two days are the same? If so, we're looking for someone just like you!

We are seeking a highly experienced and dedicated Personal Assistant to provide comprehensive administrative and personal support to a high-profile individual/Founder of the Organization. This role demands exceptional attention to detail, strong time management skills, and the ability to anticipate needs and act autonomously.

What You'll Do:

• Extensive Calendar Management: Expertly manage complex calendars, scheduling appointments, meetings, and personal engagements, and resolving conflicts efficiently.
• Travel Coordination: Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
• Communication Hub: Serve as the primary point of contact, handling incoming calls, emails, and correspondence, drafting responses, and ensuring timely communication.
• Task Management: Prioritize and manage a wide range of tasks and projects, ensuring deadlines are met and follow-ups are completed.
• Meeting Preparation: Prepare agendas, presentations, and necessary materials for meetings, and take minutes when required.
• Expense Reporting: Accurately track and submit expense reports, managing receipts and financial records.
• Personal Errands & Support: Assist with personal tasks, including but not limited to, gift purchases, event planning, reservations, and household coordination as needed.
• Confidentiality: Handle all information with the utmost discretion and professionalism.
• Problem Solving: Proactively identify potential issues and devise effective solutions.

What We're Looking For:

• 3 years of demonstrable experience as a Personal Assistant, Executive Assistant, or in a similar support role, preferably supporting a senior-level individual or family.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with various digital communication tools.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• High level of discretion and integrity in handling confidential information.
• Proactive and resourceful, with a strong ability to anticipate needs and work independently.
• A flexible and adaptable approach, willing to assist with diverse tasks.
• Problem-solving abilities and a calm approach under pressure.

Why Join Us?

• Opportunity to work closely with and learn from a dynamic professional.
• A challenging yet rewarding role with diverse responsibilities.
• Competitive compensation package.

Schedule:

• Monday to Saturday
• 10 am to 7 pm

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Mahim, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person