Executive Assistant to Director

Key Responsibilities :

1. Calendar & Schedule Management

• Maintain and organize Dr. Yash’s daily, weekly, and monthly schedule.
• Prioritize appointments, patient consultations, internal meetings, and travel.
• Ensure no overlaps, delays, or missed commitments.
• Maintain reminders and follow-ups proactively.

2. Communication & Coordination

• Act as the primary point of contact between the Director and all departmental heads (clinical, HR, finance, outreach, marketing).
• Draft and respond to professional emails, WhatsApp communications, and meeting summaries.
• Ensure all messages reach the Director with proper context, priority, and action required.
• Handle confidential communication with discretion.

3. Operational Support

• Monitor ongoing tasks, deadlines, and projects across departments and update the Director.
• Ensure policies, instructions, and decisions made by Dr. Yash are communicated and implemented.
• Coordinate with HR for staff issues, hiring, new onboarding, and leave approvals.
• Assist in planning events, workshops, IPD operations, and outreach programs.

4. Documentation & Reporting

• Prepare reports, presentations, and documentation required by the Director.
• Maintain organized records, minutes of meetings, and follow-up trackers.
• Keep documentation for approvals, performance tracking, and internal communication.

5. Social Media & Branding

• Oversee Dr. Yash’s professional presence – LinkedIn, Instagram, clinic branding posts.
• Coordinate content ideas, photoshoots, reels, patient stories with the marketing team.
• Maintain consistency with Walnut & Apricot brand guidelines.

6. Negotiation & Vendor Management

• Interact with vendors, suppliers, and service providers on behalf of the Director.
• Negotiate pricing, timelines, and contracts with professionalism and clarity.
• Maintain a database of vendors and ensure timely payments and delivery.

7. Departmental Bridge

• Serve as the communication bridge between Dr. Yash and the clinic heads.
• Ensure departmental escalations, conflicts, or issues are streamlined and resolved.
• Track progress of assigned tasks and report back regularly.

8. Travel, Meetings & Event Planning

• Plan and organize travel itinerary, accommodation, and logistics for Dr. Yash.
• Prepare pre-meeting notes, talking points, and post-meeting action summaries.
• Assist in planning internal events, IPD launch, monthly meetings, and training sessions.

9. Quality Control & Efficiency

• Maintain a culture of punctuality, discipline, and follow-through.
• Identify gaps or inefficiencies in processes and suggest improvements.
• Ensure the Director's time is utilized effectively without repetitive tasks or negligence.

10. Confidentiality & Professionalism

• Handle sensitive information with integrity.
• Maintain professional conduct, maturity, and careful attention to detail at all times.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,027.60 - ₹20,000.45 per month

Benefits:

• Paid sick time

Work Location: In person