Executive Assistant to Chief Executive Officer

About Blackfrog Technologies: Blackfrog Technologies is a MedTech company dedicated to building advanced cold-chain and connected health solutions in order to ensure the safe and reliable delivery of vaccines, diagnostics, and other biologicals to last-mile settings across India and emerging markets. The company's mission is to eradicate cold chain failures in healthcare and promote equitable access to life-saving interventions. Position Overview: We are currently looking for a proactive and highly organized Executive Assistant to the CEO who can provide top-level administrative and operational support. The ideal candidate will be responsible for managing executive-level coordination and communication, as well as assisting with backend operations related to procurement projects, ISO documentation, and other regulatory compliance requirements. Key Responsibilities: Executive Support: - Manage the CEO's calendar, appointments, meetings, and travel arrangements. - Prepare meeting agendas, take minutes, and follow up on action items. - Draft and proofread official communications, reports, and presentations. - Coordinate internal and external meetings with partners, investors, and stakeholders. - Maintain confidentiality of sensitive information and act as a gatekeeper. Operational & Documentation Support: - Assist in the backend coordination of procurement-related projects, including vendor communication, quotations, and order tracking. - Support documentation for procurement and compliance with internal SOPs. - Maintain and organize company records and paperwork related to certifications, audits, and regulatory bodies. Compliance & Quality Support: - Support documentation for ISO certification, internal quality audits, and process adherence. - Assist in compiling reports and maintaining records required for compliance with quality standards and external partners. - Coordinate between departments to gather necessary information for audit readiness and submission of compliance reports. Other Responsibilities: - Provide administrative support for special projects and new initiatives driven by the CEO. - Support coordination with legal, finance, HR, engineering, production, and other teams on the CEO's behalf. - Take ownership of internal communication flows and follow-ups where required. Qualifications: - Bachelor's degree required; MBA or equivalent is a plus. - 2-4 years of relevant experience, preferably in a fast-paced startup, healthcare, or tech environment. - Strong organizational, writing, and interpersonal skills. - Experience in handling business documentation, quality compliance, and procurement processes is a strong advantage. - Ability to multitask, manage deadlines, and adapt to changing priorities. - Proficiency in MS Office, Google Workspace, and online documentation tools. What We're Looking For: We are seeking a highly dependable, discreet, and detail-oriented individual who can take initiative, communicate clearly, and work independently with minimal supervision. The candidate should be willing to work from our headquarters in Manipal and travel occasionally if needed.,