Executive Assistant to CEO

Role Overview: Executive Assistant to the CEO

Key Responsibilities

• Manage and optimize the CEO’s schedule, meetings, and priorities aligned with company goals
• Track key action items and deadlines from meetings, ensuring timely follow-through
• Prepare briefing notes, presentation decks, and summaries for investor, client, or team meetings
  

• Assist with the preparation of proposals, contracts, pitch decks, reports, and other documents
• Act as a liaison between the CEO and internal teams to ensure execution without micromanagement
• Maintain and update dashboards, trackers, and reports for operations, sales, recruitment, and product
  

• Conduct market, industry, or client research to support planning and business development
• Present findings in a digestible format and suggest actionable insights when appropriate
  

• Draft and proofread professional communication on behalf of the CEO
• Coordinate with clients, vendors, partners, job candidates, and other external stakeholders
• Represent the CEO in conversations when appropriate, with professionalism and discretion
  

• Lead or assist with high-impact special projects such as:
• Recruitment campaigns or vendor onboarding
• SaaS product launch prep or investor outreach
• Conference planning, marketing campaigns, or strategic partnerships
• Be flexible in taking on both strategic and tactical tasks across industries
  

Ideal Candidate Profile

• Highly organized with excellent attention to detail
• Resourceful, proactive, and thrives in fast-moving, cross-functional environments
• Strong writing, communication, and interpersonal skills
• Comfortable navigating ambiguity across multiple industries (staffing, SaaS, tech services)
• Skilled in tools like Google Workspace, Notion, Excel, LinkedIn, Zoom, and task management software
• Discreet and professional when handling sensitive information