Job
Description
Job Summary:We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director. The ideal candidate will possess excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. This role requires a confident professional who can interact effectively with internal and external stakeholders at all levels.Key Responsibilities:✅ Administrative SupportManage the Director’s calendar, schedule meetings, and coordinate appointmentsHandle travel arrangements, including flights, hotels, and itinerariesPrepare reports, presentations, and correspondence with a high level of accuracy✅ Communication & LiaisonServe as the primary point of contact between the Director and internal/external stakeholdersDraft, review, and proofread emails, reports, and communicationsFacilitate clear and timely communication to ensure alignment across teams✅ Meeting & Event CoordinationOrganize and coordinate executive meetings, board meetings, and off-site eventsPrepare agendas, take minutes, and follow up on action items✅ Document ManagementMaintain confidential files, records, and databasesTrack and prioritize incoming requests, ensuring timely responses✅ Strategic SupportConduct research and prepare briefing materials to support the Director’s decision-makingAssist in project management and tracking deliverablesRequired Skills & Qualifications:✔️ Bachelor's degree in Business Administration, Management, or related field (preferred) ✔️ Proven experience as an Executive Assistant, Personal Assistant, or similar role ✔️ Excellent verbal and written communication skills ✔️ Strong organizational, multitasking, and time management abilities ✔️ Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) ✔️ Ability to maintain confidentiality and handle sensitive information ✔️ Professional demeanor and interpersonal skillsPreferred Qualities:High attention to detail and accuracyAbility to work independently with minimal supervisionProblem-solving mindset and proactive attitude
