Executive Assistant

Location:

About the Role

Executive Assistant

Key Responsibilities

1. Calendar, Meetings & Coordination

• Manage and optimise the MD’s daily calendar, appointments, and travel plans
• Coordinate internal & external meetings, prepare agendas, and ensure pre-reads
• Record MOMs, track action items, and ensure timely follow-ups

2. Communication & Documentation

• Draft emails, letters, notices, presentations, and business communication
• Act as the primary point of contact between MD and internal teams
• Maintain confidentiality of sensitive information

3. Operational Support

• Monitor deadlines, priorities, and commitments on behalf of the MD
• Coordinate with Sales, HR, Finance, SCM, Production & other departments
• Follow up on tasks, reports, and escalations till closure

4. Travel & Logistics

• Plan domestic travel itineraries, bookings, accommodations, and schedules
• Prepare travel briefs and coordinate logistics end-to-end

5. Reporting & MIS

• Track ongoing projects, commitments, and dashboards
• Assist in preparing presentations, performance summaries, and reports
• Maintain organised digital documentation and files

Preferred Skills

• Executive Assistance & Calendar Management
• Email Drafting & Business Communication
• Travel Coordination
• Meeting Management & MOM
• Coordination & Follow-ups
• MS Office (Word/Excel/PPT)
• Organisational Skills & Prioritisation
• Stakeholder Management
• Multitasking ability
• High attention to detail
• Confidentiality & professionalism

Preferred Candidate Profile

• 3–8 years of experience supporting senior leadership
• Strong communication skills (written & verbal)
• Ability to think ahead, anticipate needs & manage ambiguity
• Reliable, disciplined, and able to manage high-pressure situations
• Pleasant personality with strong work ethics and ownership
• Experience in Founder’s Office / EA to CEO roles is an advantage

Why Join Us?

• Work directly with the Managing Director
• Fast-growth environment with significant learning
• High visibility, high responsibility role
• Opportunity to grow into a

  Senior EA / Chief of Staff (future)

  based on performance