Job
Description
Location : Sector V, Kolkata Work Schedule : 5.5 days/week (Alternate Saturdays are half-days) Experience Required : Minimum 35 years in an Executive Assistant, Coordinator, or Administrative role Reports to : Director (Direct Reporting) Team Size Managed : None initially, but will coordinate across departments Preferred Gender : Female Travel Time : Should be within 45 minutes from Sector V office About Us We are a fast-growing business in the premium decorative materials space, with a 30-year legacy and a strong focus on innovation, scale, and operational excellence. Our team is rapidly expanding across sales, marketing, operations, design, and technology. As we enter our next growth phase, we are looking for a sharp, committed Executive Assistant to work directly with our Director and become a key driver of coordination, process, and execution. Key Responsibilities Serve as the right hand to the Director for all internal and external coordination Manage the Director’s day-to-day work — calendar, task list, follow-ups, reminders, and communications Ensure seamless coordination with all departments on behalf of the Director (admin, sales, marketing, operations, etc.) Follow up on all delegated tasks, drive timely execution, and maintain status dashboards Handle both professional and personal coordination tasks as needed Assist in creating documents, SOPs, reports , and Excel trackers Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed Research vendors, suppliers, and business requirements when assigned Help streamline communication by being the single point of contact for certain internal or vendor requests Oversee and manage any runners or junior office support assigned Ideal Candidate Profile Highly organized, detail-oriented , and proactive with excellent follow-up skills Outstanding verbal and written English communication Comfortable in a high-pressure, fast-paced environment Skilled in Google Sheets, Microsoft Excel, and Word Able to handle sensitive and confidential information with discretion Naturally assertive yet polite — able to coordinate with senior team members effectively Comfortable doing multi-domain tasks , from scheduling and document creation to vendor coordination and errands Past experience as a secretary to MD/Director/CEO or as a senior coordinator will be a strong plus Should show long-term thinking, loyalty, and stability — not someone who hops between jobs frequently Growth Path This is a high-visibility, high-impact role that sits at the center of the organization’s functioning. The EA will become the voice and executor for the Director — a position of influence, trust, and opportunity. Over time, this role can evolve into a Chief of Staff or Senior Operations Coordinator role based on performance.
