Executive Assistant

Responsibilities

• Provide administrative support to worldwide CC/IS/IPD R&D team

• Process purchase order requests in BuySmart, internal product sample order requests, and IT orders

• Assist suppliers and buyers in resolving invoice issues

• Submit new supplier requests in Aravo

• Generate iCertis contracts (e.g. NDAs)

• Coordinate meetings and events by scheduling conference rooms, sending invites, arranging catering, etc.

• Draft communications (employee communications, announcements, etc.) in collaboration with others

• Maintain distribution lists in FIM

• Complex domestic and international travel arrangements in Concur

• Process monthly expense reports for leadership team in Concur

• Calendar management for leadership team

• Track action items and status

• Coordinate and track shipments

• Set up flower arrangements and virtual cards

• Provide back-up support to other administrative assistants and MDS R&D business groups as needed

Education/Experience

• High school diploma (or equivalent)

• 3-5 years of progressive administrative experience

Skills

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams)

• Strong interpersonal, oral, and written communication skills to effectively communicate with associates at all levels

• Must be able to handle highly confidential information

• Shows initiative, good judgment, and is able to work independently

Work Environment and Physical Demands

• This is a hybrid position with three days in-office and two days remote

• Hours are typically 9 a.m. to 6 p.m., Monday to Friday, with occasional overtime required

• Open cubicle environment

• Candidate must be able to work in a team-oriented, fast-paced environment

• Candidate will be required to frequently communicate via video meetings