Executive Assistant

Job Description

Role Description This is a full-time on-site Executive Assistant role based in Mumbai at PING Network. The Executive Assistant will be responsible for providing executive support, managing expense reports, handling communication, and providing administrative assistance to the team on a day-to-day basis. Key Responsibilities: 1. Calendar & Travel Management Scheduling : Manage and prioritize the founder's calendar, including appointments, meetings, and events. Travel Coordination : Arrange complex travel itineraries, including flights, accommodations, and transportation. 2. Communication & Liaison: Correspondence : Handle and prioritize all incoming communications, including emails and phone calls. Stakeholder Engagement : Act as a liaison between the founder and various internal and external stakeholders. Information Flow : Manage information flow in a timely and accurate manner. 3. Meeting & Event Coordination: Preparation : Coordinate meetings, including preparation of agendas and taking minutes. Logistics : Organize events such as high-level business dinners, board meetings, and team-building activities. Guest Management : Lead end-to-end VIP coordination for external clients and visitors. 4. Strategic & Administrative Support: Project Assistance : Assist the founder in managing various projects and initiatives. Document Preparation : Prepare presentations, reports, and correspondence. Confidentiality : Handle sensitive information with the utmost discretion. 5. Operational Efficiency: Process Improvement : Assist in developing internal processes and filing systems. Office Management : Maintain office supplies and support day-to-day hospitality needs. Data Management : Organize and maintain the office filing system. Qualifications: Education : Bachelor's degree in Business Administration or a related field. Experience : 4–8 years in an administrative or executive support role, preferably supporting C-level executives. Skills : Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and Google Workspace. Ability to multitask and prioritize effectively in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Proficient in identifying opportunities to integrate AI tools into daily workflows, enhancing efficiency and reducing manual tasks. Preferred Attributes: Experience in a startup or high-growth environment. Proactive with a strong sense of initiative. Adaptability and resilience in dynamic settings. Show more Show less