Executive Assistant / Personal Assistant

Role Description

The Executive Assistant / Personal Assistant provides high-level administrative, organizational, and operational support to senior leadership, ensuring that daily activities, communications, and priority tasks are managed efficiently and professionally. This role serves as a trusted partner to executives, helping streamline workflows, coordinate schedules, manage information flow, and maintain strong internal and external relationships. The Executive Assistant / Personal Assistant acts as a key point of contact, handling sensitive information with discretion and ensuring the executive’s time and attention are focused on strategic priorities.

Core responsibilities include managing complex calendars, coordinating meetings, preparing briefing materials, and handling correspondence on behalf of the executive. The role involves screening communications, prioritizing requests, organizing travel arrangements, and supporting expense and budget tracking. The Executive Assistant / Personal Assistant may prepare reports, presentations, and documentation for internal and external stakeholders, ensuring accuracy and clarity in all deliverables.

In addition to administrative tasks, the role supports project coordination, monitors deadlines, and ensures follow-up on action items. The Executive Assistant / Personal Assistant may liaise with cross-functional teams, clients, and partners to facilitate smooth communication and timely decision-making. The role often contributes to event planning, meeting logistics, and the coordination of executive initiatives or confidential projects.

Success in this position requires exceptional organization, attention to detail, and the ability to anticipate needs before they arise. The ideal candidate is proactive, adaptable, and capable of managing competing priorities in fast-paced environments. Strong judgment, professionalism, and a high degree of discretion are essential, as the role involves handling confidential information and supporting senior leaders on a daily basis. Clear communication skills, reliability, and a solution-oriented mindset are critical for ensuring the executive’s office runs efficiently and effectively.

Qualifications

• Strong organizational and time-management skills, with the ability to manage multiple priorities and strict deadlines.

• Excellent written and verbal communication skills for interacting with executives, staff, and external partners.

• Proficiency with office software, scheduling tools, and document preparation.

• High level of professionalism, discretion, and the ability to handle confidential information responsibly.

• Strong attention to detail, accuracy, and follow-through across all administrative tasks.

• Problem-solving skills and the ability to anticipate needs and address issues proactively.

• Ability to work independently and collaboratively in fast-moving, high-pressure environments.

• Strong interpersonal skills and the ability to build positive relationships at all levels.

• Adaptability, initiative, and a service-oriented mindset focused on supporting senior leadership.

• • Reliability, discretion, and a commitment to maintaining excellence in executive support.