Manage complex calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation logistics.
Prepare and organize materials for meetings, ensuring executives are well-prepared and informed.
Act as a strategic partner by prioritizing initiatives across competing interests and teams to ensure all meetings are essential in moving the needle toward company and department goals
Execute on strategic projects and initiatives such as external meeting hosting/coordination and content planning/creation among other projects

Administrative Efforts:

Act as the primary point of contact for internal and external inquiries, exercising discretion and professionalism in all interactions.
Handle correspondence, including emails, letters, and phone calls, with a high degree of accuracy and timeliness.
Assist with the preparation and editing of documents, presentations, and reports as needed.
Collaborate with the EA team to ensure that there is cohesion between departments for operational excellence
Draft and track agendas for meetings, take notes and/or action items to document the decisions made and execute on any follow up
Track and submit all monthly expenses for your executives
Provide other administrative and project management support as needed depending on your executives needs and departments

Event Management:

Plan and execute company events, including team-building activities, offsite retreats, and corporate outings, to promote employee engagement and foster a positive company culture.
Coordinate logistics for client events, conferences, and trade shows, ensuring a seamless and memorable experience for all participants.
Manage event budgets, negotiate contracts with vendors, and oversee all aspects of event execution to ensure alignment with company objectives.

Culture Enhancement:

Collaborate with HR and departmental leaders to develop and implement initiatives that promote a diverse, inclusive, and supportive work environment.
Organize employee appreciation events, recognition programs, and wellness activities to boost morale and employee satisfaction.
Serve as a culture ambassador, embodying the companys values and fostering a sense of belonging and camaraderie among team members.

Basic Requirements :

Bachelors degree in Business Administration, Communications, or related field preferred.
3+ years of proven experience as an Executive Assistant or similar role, preferably in a fast-paced IT or tech-driven environment.
Integrity and discretion in handling confidential information
Time management, pattern recognition, prioritization, diligent attention while managing numerous projects with set deadlines
Strong communication and interpersonal skills, with a professional demeanor and the ability to interact confidently with individuals at all levels.
Proficiency in Slack and Google Suite of products and other productivity tools, with a keen eye for detail and accuracy.
Experience in event planning and coordination, with a creative mindset and a passion for creating memorable experiences.
Professionalism and a high degree of emotional intelligence
Self-starter mentality, inventiveness and creativity when tackling roadblocks
Resourcefulness and ability to work in ambiguous environments, being comfortable with the unknown as well as working under pressure
Ability to effectively give, receive, and respond to feedback
Ability to maintain confidentiality and exercise discretion in handling sensitive information.

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