Executive Assistant

Job Title:

Department:

Experience Required:

Location:

Job Summary:

Executive Assistant (EA)

Key Responsibilities:

Administrative & Executive Support:

• Manage complex calendars and schedules for the Directors, prioritizing meetings, appointments, and events.
• Organize and coordinate internal and external meetings, reviews, and business events.
• Draft, review, and manage correspondence, presentations, reports, and official documents.
• Prepare meeting agendas, attend meetings, take minutes, and follow up on action items.
• Maintain accurate records, files, and databases for easy retrieval and reference.
• Handle incoming emails, calls, and other communications on behalf of the Directors.
• Handle ad-hoc assignments and special projects with minimal supervision.

Travel & Logistics Management:

• Plan and book end-to-end travel, including tickets, accommodation, transportation, and visa processing whenever required.
• Prepare comprehensive travel itineraries and handle reimbursements and expense tracking.
• May need to travel as per the Directors’ schedule and job requirements.

Liaison & Communication:

• Serve as the primary point of contact between the Directors and internal/external stakeholders.
• Communicate professionally on behalf of the Directors and manage confidential correspondence.
• Coordinate with department heads, employees, clients, vendors, and other stakeholders as needed.

Confidentiality & Professionalism:

• Handle highly sensitive and confidential information with absolute discretion and integrity.
• Maintain a high degree of professionalism and diplomacy in all interactions.

Key Skills & Competencies:

• Exceptional communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Strong time management and problem-solving skills
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Ability to anticipate needs and act proactively
• High level of discretion, loyalty, and reliability
• Ability to remain calm under pressure and manage last-minute changes

Qualifications & Experience:

• Graduate in any discipline; a degree in Business Administration is an advantage
• 4–8 years of experience as an Executive Assistant, with at least 2 years supporting senior leadership or Directors
• Experience in a fast-paced, multi-stakeholder environment preferred
• Familiarity with scheduling tools, communication platforms, and travel portals

Position highlights:

• This is a full-time, on-site role
• Flexibility in working hours may be required based on the Directors' schedules
• Opportunity to work closely with senior leadership and gain insights into strategic decision-making
• Dynamic and collaborative work culture that values initiative and efficiency