Job Title: Executive Assistant Department: Admin Experience Required: 4 - 8 years Location: Gurugram (Haryana) Job Summary: We are seeking a highly organized, reliable, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative and operational support to the Directors and Senior Management . The EA will serve as a key point of coordination and support for the Directors ensuring smooth day-to-day operations, managing sensitive and confidential information, and enabling the Directors to focus on strategic priorities. Key Responsibilities: Administrative & Executive Support: Manage complex calendars and schedules for the Directors, prioritizing meetings, appointments, and events. Organize and coordinate internal and external meetings, reviews, and business events. Draft, review, and manage correspondence, presentations, reports, and official documents. Prepare meeting agendas, attend meetings, take minutes, and follow up on action items. Maintain accurate records, files, and databases for easy retrieval and reference. Handle incoming emails, calls, and other communications on behalf of the Directors. Handle ad-hoc assignments and special projects with minimal supervision. Travel & Logistics Management: Plan and book end-to-end travel, including tickets, accommodation, transportation, and visa processing whenever required. Prepare comprehensive travel itineraries and handle reimbursements and expense tracking. May need to travel as per the Directors’ schedule and job requirements. Liaison & Communication: Serve as the primary point of contact between the Directors and internal/external stakeholders. Communicate professionally on behalf of the Directors and manage confidential correspondence. Coordinate with department heads, employees, clients, vendors, and other stakeholders as needed. Confidentiality & Professionalism: Handle highly sensitive and confidential information with absolute discretion and integrity. Maintain a high degree of professionalism and diplomacy in all interactions. Key Skills & Competencies: Exceptional communication and interpersonal skills Excellent organizational and multitasking abilities Strong time management and problem-solving skills Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Ability to anticipate needs and act proactively High level of discretion, loyalty, and reliability Ability to remain calm under pressure and manage last-minute changes Qualifications & Experience: Graduate in any discipline; a degree in Business Administration is an advantage 4–8 years of experience as an Executive Assistant, with at least 2 years supporting senior leadership or Directors Experience in a fast-paced, multi-stakeholder environment preferred Familiarity with scheduling tools, communication platforms, and travel portals Position highlights: This is a full-time, on-site role Flexibility in working hours may be required based on the Directors' schedules Opportunity to work closely with senior leadership and gain insights into strategic decision-making Dynamic and collaborative work culture that values initiative and efficiency
