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Equiniti India
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Executive Assistant

Executive Assistant

Equiniti India

1 - 3 years

3 - 5 Lacs

chennai bengaluru

Posted:2 days ago| Platform:

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Skills Required

administration remediation assurance pdf general office management ms outlook focus scheduling ites operations

Work Mode

Work from Office

Job Type

Full Time

Job Description

Management Level

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ India began its operations in 2014 as a Global India Captive Centre for Equiniti, a leading fintech company specialising in shareholder management. Within a decade, EQ India strengthened its operations and transformed from being a capability centre to a Global Competency Centre, to support EQs growth story worldwide.

Capitalising on India s strong reputation as a global talent hub for IT / ITES, EQ India has structured the organisation to be a part of this growth story. Today, EQ India has evolved as an indispensable part of EQ Group providing critical fintech services to the US and UK.

EQ s vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Role Summary

The executive Assistant (EA) provides high-level administrative support to senior executives, enabling them to focus on strategic priorities by handling day-to-day operational task. This role involves managing calendars, scheduling meetings, coordinating travel, preparing reports and presentations, handling confidential information and acting as a liaison between the executive and internal/external stakeholders. The ideal candidate is proactive, highly organized, detailed -oriented and possess strong communication and problem-solving skills.

Core Duties/Responsibilities

Daily diary management
Arranging meetings and conference calls, draft and circulate agendas if appropriate, welcome visitors etc.
Coordination of Executive Committee meetings including venue, IT requirements, attendee management, presentation coordination, agendas, pack preparation and distribution
Taking, producing and circulating meeting minutes
Arranging travel and accommodation and processing expenses
Producing and processing purchase orders
Assisting with new employee starter administration
Answering the telephone, screening calls and taking accurate messages
Co-ordinating exam/ course bookings
Working as part of a broader team of assistants who support the Executive Management in Equiniti
General office management tasks when required

Skills, Capabilities and Attributes

Previous experience in a PA role, preferably Board level
In-depth experience in collating Board papers, PDF writer and/or a Board admin platform
Exceptional time management/organisational skills with the ability to multitask
Polished written and verbal communication skills
The ability to identify needs and go one step ahead
Able to contribute as part of a team, as well as autonomously as required
A level of confidence that will enable you to communicate with senior stakeholders
An approachable and professional nature
Service minded, with a focus on ensuring the highest level of support is offered to your designated stakeholders
Strong problem-solving ability, and be able to identify potential issues and propose solutions
Strong working knowledge of MS Outlook, Word and Excel
A can do attitude
Approachable, friendly and warm character

Benefits:

Being a permanent member of the team at EQ you will be rewarded by our company benefits, these are just a few of what is on offer:

Business related certification expense reimbursement
Comprehensive Medical Assurance coverage for dependents Parents
Cab transport for staff working in UK US shift
Accidental Life cover 3 times of concerned CTC

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Equiniti India

Financial Services

Chennai Tamil Nadu

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Executive Assistant