Executive Assistant

Equiniti India

1 - 2 years

1 - 5 Lacs

chennai bengaluru

Posted:2 days ago| Platform:

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Skills Required

administration remediation assurance pdf general office management ms outlook focus scheduling ites operations

Work Mode

Work from Office

Job Type

Full Time

Job Description

Daily diary management
Arranging meetings and conference calls, draft and circulate agendas if appropriate, welcome visitors etc.
Coordination of Executive Committee meetings including venue, IT requirements, attendee management, presentation coordination, agendas, pack preparation and distribution
Taking, producing and circulating meeting minutes
Arranging travel and accommodation and processing expenses
Producing and processing purchase orders
Assisting with new employee starter administration
Answering the telephone, screening calls and taking accurate messages
Co-ordinating exam/ course bookings
Working as part of a broader team of assistants who support the Executive Management in Equiniti
General office management tasks when required

Skills, Capabilities and Attributes

Previous experience in a PA role, preferably Board level
In-depth experience in collating Board papers, PDF writer and/or a Board admin platform
Exceptional time management/organisational skills with the ability to multitask
Polished written and verbal communication skills
The ability to identify needs and go one step ahead
Able to contribute as part of a team, as well as autonomously as required
A level of confidence that will enable you to communicate with senior stakeholders
An approachable and professional nature
Service minded, with a focus on ensuring the highest level of support is offered to your designated stakeholders
Strong problem-solving ability, and be able to identify potential issues and propose solutions
Strong working knowledge of MS Outlook, Word and Excel
A can do attitude
Approachable, friendly and warm character

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