Executive Assistant

Job Summary:

We are looking for a motivated and organized Executive Assistant for Dr. Neha Mehta. As an Executive Assistant, you will assist with administrative tasks, schedule management, and communication, helping to ensure that daily operations run smoothly. This is an excellent opportunity for a motivated individual looking to develop their skills in a fast-paced, dynamic environment.

Key Responsibilities:

Schedule & Calendar Management:

Assist in organizing and managing the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Ensure that all commitments are met on time and any conflicts are resolved.

Communication Support:

Manage phone calls, emails, and other forms of communication on behalf of the executive. Prioritize messages and ensure timely responses.

Meeting Coordination:

Prepare agendas, take notes, and organize logistics for meetings, including virtual meetings or video conferences. Provide timely follow-up on action items and deliverables.

Document Management & Filing:

Assist in the preparation of documents, presentations, and reports. Maintain files, records, and databases, ensuring they are organized and easily accessible.

Travel Arrangements:

Help book travel accommodations, flights, hotels, and transportation for executives, ensuring all travel plans are seamless and cost-effective.

Project Support:

Assist with ongoing projects and research tasks. Coordinate with various departments or team members to ensure deadlines are met and deliverables are achieved.

General Administrative Support:

Assist with day-to-day office operations, including filing, data entry, preparing office supplies, and maintaining the office’s general organization.

Qualifications & Skills:

Master's degree in Business Administration, Management, or a related field.

Strong organizational and time-management skills.

Good communication skills (both written and verbal).

Ability to multitask and handle multiple priorities.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

High attention to detail and accuracy.

A proactive and positive attitude with a willingness to learn.

Strong interpersonal skills with the ability to work well with all levels of the organization.

Basic knowledge of office procedures and administration is a plus.

Preferred Qualifications:

Previous internship or part-time experience in an administrative or office support role.

Familiarity with scheduling tools (e.g., Google Calendar)

Basic knowledge of project management tools

Benefits:

Competitive salary

Professional growth and development opportunities

Collaborative and supportive work environment.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Schedule:

• Day shift

Language:

• English (Preferred)

Work Location: In person