Executive Assistant cum HR

Job Title: Executive Assistant (EA) cum HR
Reporting To: Managing Director (MD)Job Type: Full-time

Role Overview:

This is a dual-role position combining responsibilities of an Executive Assistant to MD and supporting HR & Administrative functions. The role involves managing day-to-day communication, documentation, reporting, scheduling, HR coordination, and office administration, with high confidentiality and ownership.

Key Responsibilities:

1. Executive Assistance:

Manage MD’s calendar, meetings, appointments, and travel schedules.

Draft and manage official emails, MOMs (Minutes of Meetings), follow-up trackers.

Coordinate internal and external meetings, presentations, and reviews.

Act as a bridge between the MD and internal departments or external stakeholders.

Maintain records of key decisions, project deadlines, and confidential data.

2. HR Support:

Assist in onboarding, induction, and documentation of new employees.

Maintain and update HR MIS, employee attendance, leave, and payroll coordination.

Prepare HR reports – attrition, headcount, performance tracking.

Support recruitment coordination, interviews scheduling, and offer rollouts.

Handle employee queries and maintain HR files.

3. Administrative Duties:

Ensure smooth office operations – supplies, housekeeping, repairs, compliance.

Manage company asset register – laptops, phones, ID cards, etc.

Track licenses, renewals, insurance, and facility contracts.

Coordinate with IT, Finance, and Legal departments for admin tasks.

Handle vendor bills and office utility expenses in coordination with accounts.

4. Reporting & Documentation:

Compile daily/weekly/monthly reports for MD – departmental reports, sales, HR, operations.

Maintain trackers for deadlines, KPIs, and business plans.

Create internal dashboards and reports using Excel/Google Sheets or MIS tools.

Key Skills Required:

Excellent verbal & written communication (English & Hindi)

Strong in MS Excel, Google Sheets, PowerPoint, and basic HR software

Highly organized, discreet, and proactive

Ability to multitask and handle confidential data responsibly

Strong interpersonal skills to coordinate across departments

Qualifications & Experience:

Bachelor’s degree (preferred: BBA, BCom, BA); MBA/PGDM in HR/Admin is a plus

0–3 years experience as EA/HR/Admin in corporate or retail companies

Familiarity with startup or fast-paced environments preferred

KPIs & Deliverables:

Timely submission of reports to MD

Accuracy of employee data and MIS

Turnaround time for HR/Admin tasks

Calendar & task management efficiency

Office operational efficiency score

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Language:

• English (Preferred)

Work Location: In person

Expected Start Date: 20/08/2025